User Guide for Cisco Unified MeetingPlace Release 7.0
Managing Your Cisco Unified MeetingPlace Meeting
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Managing Your Cisco Unified MeetingPlace Web Meeting

Table Of Contents

Managing Your Cisco Unified MeetingPlace Web Meeting

How to Mute Participants

Muting and Unmuting Participants from the Web Meeting Room

Muting and Unmuting a Participant from Your Cisco Unified IP Phone

How to Modify Participants in the Participant List

Merging Two Instances of a Participant in the Participant List

Changing the Permission Level of Participants in the Web Meeting Room

Renaming Participants in the Web Meeting Room

Changing Enhanced Permissions for Participants

Changing Audio Permissions for Participants

Moving Audience and Listeners to a Waiting Room

How to Use a Breakout Room

About Breakout Sessions

Moving Participants To or From an Audio Breakout Room

Working with Tools

Enabling Private Chat for the Audience

Changing Your View of the Web Meeting Room

Setting the Screen Resolution of the Meeting Room

Changing the Meeting Console Layout

How to Use the Web Links Tool

Adding Web Links

Displaying Web Links to All Participants

Renaming Web Links

Removing Web Links

How to Use the Q & A Tool

Adding a Q & A Tool and Linking It to a Chat Tool

Submitting a Question in the Chat Tool

Answering a Question by Using the Q & A Tool

How to Modify Meeting Announcements

Setting the Meeting Extension Announcement from the Meeting Scheduling Pages

Setting the Meeting Extension Announcement from the Meeting Console

Changing Meeting Announcements

How to Select or Clear the Room Background

Selecting the Room Background

Clearing the Room Background

Promoting all Audience Members to Presenters


Managing Your Cisco Unified MeetingPlace Web Meeting


Release: 7.0
Revision Date: June 16, 2010 1:04 pm

This section describes how to use the features in the Cisco Unified MeetingPlace web meeting room. If you are using the Cisco WebEx integration with WebEx scheduling option, use the help available from within the Cisco WebEx web meeting room or from WebEx.com to find information regarding various Cisco WebEx features and functions.

How to Mute Participants

How to Modify Participants in the Participant List

How to Use a Breakout Room

Working with Tools

Enabling Private Chat for the Audience

Changing Your View of the Web Meeting Room

Setting the Screen Resolution of the Meeting Room

Changing the Meeting Console Layout

How to Use the Web Links Tool

How to Use the Q & A Tool

How to Modify Meeting Announcements

How to Select or Clear the Room Background

Promoting all Audience Members to Presenters

How to Mute Participants

Muting and Unmuting Participants from the Web Meeting Room

Muting and Unmuting a Participant from Your Cisco Unified IP Phone

Muting and Unmuting Participants from the Web Meeting Room

Before You Begin

You must be a moderator.

You must be in the Cisco Unified MeetingPlace web meeting room.

Procedure


Step 1 Locate the Participant List tool.

Step 2 Do one of the following:

To
Do This

Mute yourself.

Click Volume Options > Mute Me.

Mute a user other than yourself.

1. Click the name of the participant that you want to mute.

Tip Press Ctrl on your keyboard then click names to choose multiple participants.

2. Click Volume Options > Mute Selected User.

Mute all participants.

Click Volume Options > Mute All.

Unmute one or more participants.

1. Click the name of the participant or participants that you want to unmute.

2. Click Volume Options > Un-Mute Selected User.


The muted participant displays with a muted icon next to the name.


Note The "Speaking" section of the Participant List displays the names of the most recent speakers. If the participant you muted was speaking last, the name of the participant may display as both speaking and muted for a short time due to this circumstance. The "Speaking" section will be updated the next time someone speaks in the meeting.



Troubleshooting Tip

Mac users: Press Command on your keyboard instead of Ctrl to choose multiple participants.

Related Topic

Muting and Unmuting a Participant from Your Cisco Unified IP Phone

Muting and Unmuting a Participant from Your Cisco Unified IP Phone

Before You Begin

You must be the meeting owner.

You must be in the Cisco Unified MeetingPlace web meeting room.

Install Cisco Unified MeetingPlace PhoneView on your Cisco Unified IP Phone.

Complete Viewing Participant Lists and Details On Your Cisco Unified IP Phone in the Using PhoneView With Cisco Unified MeetingPlace module for the participant you want to mute.

Procedure


Step 1 Press the Mute softkey to mute a participant.

Step 2 Press the Unmute softkey to unmute a participant.

Step 3 (Optional) Press the Close softkey to return to the roster.


Troubleshooting Tip

You can only mute or unmute yourself if you joined the voice meeting as a profiled user by using your Cisco Unified IP Phone.

How to Modify Participants in the Participant List

Merging Two Instances of a Participant in the Participant List

Changing the Permission Level of Participants in the Web Meeting Room

Renaming Participants in the Web Meeting Room

Changing Enhanced Permissions for Participants

Changing Audio Permissions for Participants

Moving Audience and Listeners to a Waiting Room

Merging Two Instances of a Participant in the Participant List

If a participant joins both the web meeting and the voice or video meeting as a profiled user, the participant list displays one entry. If a participant joins either or both meetings as a guest user, the participant displays twice in the participant list. If this occurs, complete this procedure to combine the separate listings into one entry.

Before You Begin

You must be a moderator.

You must be in the Cisco Unified MeetingPlace web meeting room.

Procedure


Step 1 Locate the Participant List tool.

Step 2 Click the web entry of the participant whom you want to merge.

Step 3 Press Ctrl on your keyboard.

Step 4 Click the telephone entry of the same user.

Step 5 Click the Merge Users button.


Tip Mac users: Use Command-click whenever the instructions call for a control-click.



Changing the Permission Level of Participants in the Web Meeting Room

Each participant enters a Cisco Unified MeetingPlace meeting with one of the following permission levels: moderator, presenter or audience.

You can change the permission level of any participant at any time during a meeting. For example, to minimize the actions available to participants in a meeting, you can set their permission level to audience. If you demote another participant who has Moderator permissions to a presenter or audience member, that participant can restore their permissions by using the View menu. You can use this feature to change the audio status to Speaker or Listener.

Selecting multiple participants at once changes the permission level of all participants to the same level.

Before You Begin

You must be a moderator.

You must be in the Cisco Unified MeetingPlace web meeting room.

Procedure


Step 1 Locate the Participant List tool.

Step 2 Choose your participants.

To
Do This

Choose one participant

Click the name of that participant.

Choose several participants

Windows users: Press Ctrl then click the names of the participants to change.

Mac users: Press Command instead of Ctrl.

Choose all participants

1. Click the Pod options button  > Select All.

2. Ctrl-click or Command-click your own name to deselect yourself.


Step 3 Click the Set User Role button.

Step 4 Choose the new permission level.


Renaming Participants in the Web Meeting Room

You can change the names that appear in the Cisco Unified MeetingPlace participant list. For example, you can specify a conference room, a location, or a company instead of an individual person. You can also properly identify someone who dials in as a guest user.

The participant is renamed only for the duration of the current meeting.

Before You Begin

You must be a moderator.

You must be in the Cisco Unified MeetingPlace web meeting room.

Procedure


Step 1 Locate the Participant List tool.

Step 2 Click a participant name.

Step 3 Click the Pod options button  > Rename Selected Participant.

Step 4 Enter the new name.

Step 5 Click OK.


Changing Enhanced Permissions for Participants

You can change the tools that participants can control during a meeting. For example, you can allow a participant to control the text chat tool, but block the same participant from controlling the Poll tool.

Before You Begin

You must be a moderator.

You must be in the Cisco Unified MeetingPlace web meeting room.

Procedure


Step 1 Locate the Participant List tool.

Step 2 Click the name of a participant.

To change the rights for multiple participants, hold down the Shift or Control key and click additional participants.

Step 3 Click the Pod options button  > Change Enhanced Permissions.

Step 4 Check or clear permissions.

Step 5 Click OK.

The user has full functionality for all instances of the selected tool types.


Changing Audio Permissions for Participants

You can change the audio permissions for participants to Speaker or Listener. Speakers can speak or listen to the audio component of the meeting; listeners cannot speak.

Before You Begin

You must be a moderator.

You must be in the Cisco Unified MeetingPlace web meeting room.

Procedure


Step 1 Locate the Participant List tool.

Step 2 Click a participant name.

To change the permissions for multiple participants, hold down the Shift or Control key and click additional participants.

Step 3 Click the Set User Role button.

Step 4 Choose Set as Speaker (Voice) or Set as Listener (Voice).


Moving Audience and Listeners to a Waiting Room

Complete this procedure to move users with Audience and Listener permissions to a waiting room. Moderators and presenters are not moved. Callers cannot hear each other in the waiting room. Video callers cannot see each other after you move them to the waiting room.

Before You Begin

You must be a moderator.

You must be in the Cisco Unified MeetingPlace web meeting room.

You must be in a Webinar meeting.

Procedure


Step 1 Locate the Participant List tool.

Step 2 Click the name of a participant.

To place multiple participants in the waiting room, hold down the Shift or Control key and click additional participants.

Step 3 Click the Toggle Hold User icon (hand).


Tip To place all participants who are not moderators or presenters in the waiting room at once, click Meeting > Move Audience/Listeners to Waiting Room.



How to Use a Breakout Room

About Breakout Sessions

Moving Participants To or From an Audio Breakout Room

About Breakout Sessions

A breakout session is a meeting within a meeting. It is voice and video only. This feature is useful if you want to meet privately with other participants during the larger meeting to, for example, take a discussion offline and return to the main meeting with a decision. Any participant in a meeting can start or join a breakout session.

If you are connected to the meeting with a video endpoint, you cannot participate in a breakout session by using the audio and video from your video endpoint. To participate in a breakout session, you must have a separate phone connection to the meeting.

Moderators in the web meeting room can move participants in and out of audio breakout rooms.

The Participant List in the Cisco Unified MeetingPlace web meeting room displays the number of the breakout room and the names of the participants who are in the breakout room.

Breakout rooms are not supported in the Cisco WebEx web meeting room. However, participants in a Cisco WebEx meeting can still participate in breakout sessions by pressing the appropriate sequence of keys on their phones.


NoteYou cannot record a breakout session. Only the main meeting room can be recorded.

If the meeting is locked, users in breakout sessions cannot see when a new user requests access to the meeting. We recommend that one user remain in the main meeting to watch for meeting entry requests.

Users in a breakout session are unable to hear when a meeting is locked since the "meeting is locked" prompt does not play inside breakout rooms. If it is important for users to know that a meeting is locked, make sure to inform them when they return to the main meeting.


Moving Participants To or From an Audio Breakout Room

If you are a meeting moderator, you can move to a breakout room yourself or send other participants to a breakout room.

Before You Begin

You must be a moderator.

Decide, with other participants, the number of your breakout session (between 1 and 9).

Make sure that you are in the Cisco Unified MeetingPlace web meeting room.

Mute the audio and pause the video of the video endpoint before moving the phone connection to the breakout session so that participants in the main conference room do not hear and see you on the video endpoint.

Restrictions

Breakout rooms are not supported in the Cisco WebEx web meeting room. To move to a breakout room in a Cisco WebEx meeting, press #1 on your phone, followed by the number of the breakout room.

Note that users in breakout sessions cannot see meeting entry requests. If a meeting is locked, we recommend that one user remain in the main meeting to monitor for such requests.

Procedure


Step 1 Locate the Participant List tool.

Step 2 Click the name of a participant.

Step 3 Click the Voice/Video Options icon (phone and video camera).

Step 4 Click Move Selected to Audio Breakout Room.

Step 5 Choose the room.

To move to a breakout room, choose the number of the breakout room.

To return to the main meeting, choose Main Conference.


Troubleshooting Tips

If you find that you cannot hear other participants speaking during a breakout session, check the volume on your phone. If it is not a volume issue, press # on your phone and then *. This forces you to step out of the breakout session then back in and should restore your audio.

Any participant in a breakout session can lock that session by pressing #41 on their telephone keypad. Once a session is locked, you cannot selectively admit participants and participants cannot request entry. Participants who try to join a locked breakout session will automatically be returned to the main meeting.

To allow new participants to join your breakout session, unlock the session by pressing #41 again.

Related Topics

Muting and Unmuting Your Voice in the Controlling Your Personal Meeting Experience in Cisco Unified MeetingPlace module

For a list of commands you can initiate by telephone during a meeting, see the Quick Start Guide: Attending and Scheduling a Cisco Unified MeetingPlace Meeting From Your Phone at: http://www.cisco.com/en/US/products/sw/ps5664/ps5669/products_user_guide_list.html.

Working with Tools

The Cisco Unified MeetingPlace meeting room has several tool areas, including the Participant List tool, Share tool, Chat tool, File Share tool, and Note tool. Meeting moderators can show, hide, add, delete, rearrange, and organize tools. For all tools except the Participant List tool, more than one instance of a tool can be displayed in a meeting at one time.


Note When you create a new tool, the tool displays in the current layout. If the Presenter Only Area is displayed when you create the tool, the tool is created in this area. To make the tool visible to audience members, drag and drop it out of the Presenter Only Area and onto the stage.


Before You Begin

You must be a moderator or presenter.

You must be in the Cisco Unified MeetingPlace web meeting room.

Procedure

To
Do This

Add a tool.

1. From the Tools menu, click the name of a tool.

2. On the tool submenu, click New [tool name].

Move or resize a tool.

1. On the Tools menu in the meeting console, click Move And Resize Tools. so that a checkmark displays beside it.

2. To move a tool, drag it by the title bar at the top of the tool.

3. To resize a tool, drag the lower-right corner.

Display a tool at full-screen size.

1. Click the Full Screen button (the screen icon) at the right side of the tool title bar.

2. Click Full Screen again to restore the tool to its original size.

Hide a tool.

1. Select the tool you want to resize.

2. Click the Hide icon (the minus sign) on the right side of the tool title bar.

Hide a specific instance of a tool.

From the Tools menu, click the instance name on the tool submenu.

Delete one or more tools.

1. Click Tools > Organize Tools.

2. Click the tool(s) that you want to delete.

3. Click Delete.

4. Click Done.

Rename a tool.

1. Click Tools > Organize Tools.

2. Click the tool you want to rename.

3. Click Rename.

4. Enter a new name in the Rename Tool window.

5. Click OK.

6. Click Done.

Locate all unused tools.

1. Click Tools > Organize Tools.

2. Click Select Unused.

3. Click Delete to delete all unused tools.

4. Click Done.


Enabling Private Chat for the Audience

By default, two participants can chat privately. When Enable Private Chat for Audience is selected, participants can send messages to individual participants as well as to presenters and to all participants. If you are a moderator, you can disable this option and prevent private chat.

Before You Begin

You must be a moderator or presenter.

You must be in the Cisco Unified MeetingPlace web meeting room.

Procedure


Step 1 Click the Pod options button in the Chat tool.

Step 2 Click Enable Private Chat for Audience.


Note This option is not available if the Chat tool is linked to a Q & A tool.



Changing Your View of the Web Meeting Room

As a moderator, you can change your view of the web meeting room so that you can see what participants with Presenter and Audience permissions can see.

Before You Begin

You must be a moderator.

You must be in the Cisco Unified MeetingPlace web meeting room.

Procedure


Step 1 Choose View > Presenter View to see how presenters see the web meeting room.

Step 2 Choose View > Audience View to see how audience members see the web meeting room.

Step 3 Choose View > Moderator View to return to moderator view.


Note You can only return to moderator view if you are the meeting owner. If you are not the meeting owner, ask another moderator in the meeting to reinstate you as a moderator.


Step 4 Choose View > Show Presenter Only Area to display the presenter-only area, an "offstage" area of the meeting console screen where moderators and presenters can place tools so that audience members cannot see them.

Step 5 Choose View > Preparing Mode.

A moderator in Preparing mode can navigate between meeting room layouts without affecting the view of the participants. This makes it possible for a moderator to edit or prepare meeting room layouts while another participant is presenting.


Related Topic

How to Set Shared Content Display in the Sharing a Screen, Documents or Whiteboard in Cisco Unified MeetingPlace module

Setting the Screen Resolution of the Meeting Room

Moderators can set the screen resolution at which all participants view the web meeting room. Change this setting only if participants cannot properly view the default web meeting room.

Before You Begin

You must be a moderator.

You must be in the Cisco Unified MeetingPlace web meeting room.

Procedure


Step 1 Click Meeting > Room Screen Resolution.

Step 2 Select a new room screen resolution setting.

Choose a smaller resolution if participants are experiencing bandwidth problems. A web meeting room set at 640x480 generates less than a third of the network traffic of 1280x1024.

Step 3 Click OK.

Step 4 (Optional) Set a custom room screen resolution:

a. Click Custom.

b. Enter Width parameter in pixels.

c. Enter Height parameter in pixels.

d. Click OK.


Related Topic

Managing Meeting Room Connections in Cisco Unified MeetingPlace module

Changing the Meeting Console Layout

By default, a new Cisco Unified MeetingPlace meeting room contains a number of prebuilt layouts, depending on the template selected for the meeting (for example, the Collaborative template includes Share, Whiteboard, and Share Multiple default layouts). The tools in these layouts are selected and arranged to facilitate sharing of content, discussion of topics, or collaboration with colleagues.

You can switch to another layout by clicking the layout name in the layout navigation bar or the Layout menu. You can also create your own meeting room layouts. When a moderator clicks a different layout on the layout navigation bar, the new layout is displayed on the screen of every participant. In contrast, a moderator in Preparing mode can navigate between meeting room layouts without affecting the participants' view. This makes it possible for a moderator to edit or prepare meeting room layouts while another participant is presenting.

Before You Begin

You must be a moderator.

Procedure

To
Do This

Create a new layout.

Click Layouts > New Layout...

Choose a different predefined layout.

Click Layouts then choose one of the predefined layouts.

Rename or reorder your layout options.

Click Layouts > Organize Layouts...

Click a layout option then click a button to move it within the selection hierarchy, rename, or delete.


How to Use the Web Links Tool

Complete this procedure to share web links with other participants. Sharing a web link forces a new web browser to open to a designated URL on the desktops of other participants.

Adding Web Links

Displaying Web Links to All Participants

Renaming Web Links

Removing Web Links

Adding Web Links

Before You Begin

You must be a moderator or presenter.

You must be in the Cisco Unified MeetingPlace web meeting room.

Procedure


Step 1 Click View > Presenter Only Area.

Step 2 Locate the Web Links tool.

Step 3 Click the Pod options button > Add Link.

Step 4 Type the URL name and URL path in the text boxes.

Step 5 Click OK.

The URL name displays in the Web Links tool.


Displaying Web Links to All Participants

Before You Begin

You must be a moderator or presenter.

You must be in the Cisco Unified MeetingPlace web meeting room.

Procedure


Step 1 Click View > Presenter Only Area.

Step 2 Select a link in the Web Links tool, or enter a URL in the Browse To text box.

Step 3 Click Browse To.

The web page is displayed on the computers of each participant.


Renaming Web Links

Before You Begin

You must be a moderator or presenter.

You must be in the Cisco Unified MeetingPlace web meeting room.

Procedure


Step 1 Click View > Presenter Only Area.

Step 2 Select a URL name in the Web Links tool.

Step 3 Click the Pod options button > Rename Selected Link.

Step 4 Type the new name.

Step 5 Click OK.

The new URL name displays in the Web Links tool.


Removing Web Links

Before You Begin

You must be a moderator or presenter.

You must be in the Cisco Unified MeetingPlace web meeting room.

Procedure


Step 1 Click View > Presenter Only Area.

Step 2 Select a link in the Web Links tool.

Step 3 Click the Pod options button > Remove Selected.

The link disappears from the Web Links tool.


How to Use the Q & A Tool

If you are a moderator or presenter, the Q & A tool gives you additional control for managing questions and answers during a meeting. Using this tool, you can redirect a question to the appropriate presenter and place questions in a queue until you are ready to answer them.

The Q & A tool is linked to the Chat tool. When a participant asks a question in the Chat tool, a presenter can answer in the linked Q & A tool. When a presenter answers a question, the question and answer appear as pairs in the Chat tool.


Note Broadcast chat messages are available only to users with Moderator or Presenter permissions. Users with Audience permissions can only submit questions


To manage your queue of questions, you can apply a filter, so that you see certain questions while hiding others. You can select and edit a question, enter your reply, and send the answer either to all participants or to only the sender.

You might use the Q & A tool in the following situations:

During a product launch with more than 100 participants, questions are added to a queue on the Q & A tool while the speaker presents. After completing the presentation, the speaker reviews the messages, applies a filter, and begins answering the questions.

A meeting moderator answers logistical questions but forwards technical inquiries to an engineer, who is presenting.

A meeting moderator returns certain replies to the sender only. Replies that are relevant to all participants are sent to everyone in the meeting.

This section contains the following information:

Adding a Q & A Tool and Linking It to a Chat Tool

Submitting a Question in the Chat Tool

Answering a Question by Using the Q & A Tool

Adding a Q & A Tool and Linking It to a Chat Tool

If you are a moderator or presenter, you can add a Q & A tool to a meeting room with an existing Chat tool. You must create a link between the two tools. After the two tools are linked, (Q & A) is added to the name of the Chat tool. In Q & A mode, participants can send messages only to the presenters. There can be only one Q & A tool in a meeting room.

Before You Begin

You must be a moderator or presenter.

You must be in the Cisco Unified MeetingPlace web meeting room.

Procedure


Step 1 Click Tools > Q & A.

Step 2 In the Q & A tool, click the name of the Chat tool that you want to link to.

Step 3 Click Link.

The Chat tool is linked to the Q & A tool and "(Q & A)" is displayed in the Chat tool title bar.


Related Topics

Submitting a Question in the Chat Tool

Answering a Question by Using the Q & A Tool

Submitting a Question in the Chat Tool

Once the Chat tool is linked to a Q & A tool, participants can submit questions in the Chat tool.

Before You Begin

This procedure assumes the following:

You are a moderator or presenter.

You are in the Cisco Unified MeetingPlace web meeting room.

You have linked the Chat tool and the Q & A tool.

Procedure


Step 1 Click Submit Question on the pop-up menu at the bottom of the Chat tool.


Note This option is available only if a Q & A tool is linked to the Chat tool.


Step 2 Enter your message in the text box.

Step 3 Click the Send Message icon or press Enter.


Related Topics

Adding a Q & A Tool and Linking It to a Chat Tool

Answering a Question by Using the Q & A Tool

Answering a Question by Using the Q & A Tool

If you are a moderator or presenter, you can apply a filter to the queue of messages to quickly find the questions that you want to answer.

Before You Begin

You must be a moderator or presenter.

You must be in the Cisco Unified MeetingPlace web meeting room.

Procedure


Step 1 Click a question in the Incoming Messages list.

The question is highlighted and a duplicate of the question displays in the Preview pane so that you can edit it if necessary.

Step 2 (Optional) Edit the question in the Preview pane.

Step 3 Enter your answer in the text box at the bottom of the tool.

Step 4 Choose the applicable option in the lower-right corner of the Q & A tool:

Click Answer Question to Everyone to send the answer to all meeting participants.

Click Answer Question to Submitter Only to send the answer only to the participant who sent the question.

After a question is sent, it is deleted from the Incoming Messages list and displays in the Chat tool as a question-and-answer pair in the Answered Questions list.


Related Topics

Adding a Q & A Tool and Linking It to a Chat Tool

Submitting a Question in the Chat Tool

How to Modify Meeting Announcements


Note You can only modify meeting announcements for meetings that use Cisco Unified MeetingPlace as the web conference provider.


Setting the Meeting Extension Announcement from the Meeting Scheduling Pages

Setting the Meeting Extension Announcement from the Meeting Console

Changing Meeting Announcements

Setting the Meeting Extension Announcement from the Meeting Scheduling Pages

Cisco Unified MeetingPlace can automatically extend your meetings according to the meeting extension option on the Cisco Unified MeetingPlace Application Server. Turn the announcement of these automatic meeting extensions on or off by completing the following procedure.

Procedure


Step 1 Sign in to Cisco Unified MeetingPlace.

Step 2 Click Schedule Meeting.

Step 3 Click More Options.

Step 4 Set the Meeting extension parameter.

Step 5 Click Submit to return to the New Meeting page and continue scheduling your meeting.


Related Topic

Setting the Meeting Extension Announcement from the Meeting Console

Setting the Meeting Extension Announcement from the Meeting Console

The meeting moderator can configure whether the system announces to participants that the meeting has been automatically extended.

If you have a video-conferencing component to your meeting, the system extends your meeting based on available video capacity. If either existing audio or existing video ports cannot be extended, then the entire meeting will be terminated.

Before You Begin

You must be a moderator.

You must be in the Cisco Unified MeetingPlace web meeting room.

Procedure


Step 1 Click Meeting > Announcement Options.

Step 2 Choose Yes for Meeting Extension Announcements.

Step 3 Click Change Options.

Step 4 Close the Announcement Options window.


Changing Meeting Announcements


Tip If you are in a large meeting that is set to announce each participant upon entry, choose this option to change the entry announcement to Silent.


Before You Begin

You must be a moderator.

You must be in the Cisco Unified MeetingPlace web meeting room.

Procedure


Step 1 Click Meeting > Announcement Options.

Step 2 Choose options from the applicable lists to modify your announcement settings.

Step 3 Click Change Options.

Step 4 Close the window.


How to Select or Clear the Room Background

This feature allows you to set a picture or animation as the background for the meeting room. You can also clear the room background.

You choose the background image from the list of attachments that have been loaded for the meeting, either from the Attachments page in the scheduling interface or from the Sharing tool. Only the meeting moderator can set the room background.

The meeting moderator can set a JPEG image (.jpg file extension) or Flash file (.swf file extension) as the meeting console background for all participants.


Note Progressive-scan JPEG files are not supported as room backgrounds.


Selecting the Room Background

Clearing the Room Background

Selecting the Room Background

Before You Begin

You must be a moderator.

You must be in the Cisco Unified MeetingPlace web meeting room.

Procedure


Step 1 Go to the Meeting Details page.

Step 2 Click Attachments/Recordings.

Step 3 Click New Attachment.

Step 4 Browse to the file that you want to use as the room background.

Step 5 Click Meeting > Room Background > Select Room Background.

The Browse Content pop-up box displays.

Step 6 Click Uploaded Content.

Step 7 Click the name of a file.

Step 8 Click Open.


Clearing the Room Background

Before You Begin

You must be a moderator.

You must be in the Cisco Unified MeetingPlace web meeting room.

Procedure


Step 1 Click Meeting > Room Background.

Step 2 Click Clear Room Background.


Promoting all Audience Members to Presenters

This section explains how to promote all audience members to presenters in one step. After you complete the step, all audience members can share their desktop, applications and whiteboards.

Audience members must install the Cisco Unified Presenter Add-in before they can share and present information.

Before You Begin

You must be a moderator.

You must be in the Cisco Unified MeetingPlace web meeting room.

Procedure


Step 1 Click Meeting > Auto-Promote Audience to Presenters.

Step 2 Click Yes.


Related Topic

Installing the Cisco Unified Presenter Add-in in the Sharing a Screen, Documents or Whiteboard in Cisco Unified MeetingPlace module