User Guide for Cisco Unified MeetingPlace Release 7.0
Joining a Cisco Unified MeetingPlace Meeting
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Attending a Meeting

Table Of Contents

Attending a Meeting

Tips for Attending a Meeting

Tips for Attending a Video Meeting

Tips for Attending Webinar Meetings

How to Attend a Meeting

About the Auto-Attend Feature

Preparing to Attend a Cisco Unified MeetingPlace Meeting for the First Time

Attending a Cisco Unified MeetingPlace Meeting Through an E-Mailed Invitation

Attending a Cisco Unified MeetingPlace Meeting Through Your Web Browser

Attending a Cisco WebEx Meeting Through an E-Mailed Invitation

Attending a Cisco WebEx Meeting Through Your Web Browser

Joining a Voice or Video Meeting by Dialing In

Joining a Voice or Video Meeting from Inside the Cisco Unified MeetingPlace Meeting Room

Requesting Entry to a Locked Cisco Unified MeetingPlace Meeting

How to Join a Meeting from Your Cisco Unified IP Phone

Joining a Meeting from Your Cisco Unified IP Phone

Joining a Meeting from Your Cisco Unified IP Phone When You Do Not Know the Meeting ID

Joining a Continuous Meeting from Your Cisco Unified IP Phone

Attending Meetings as a Guest User


Attending a Meeting


Release: 7.0
Revision Date: December 9, 2009 1:21 pm

A Cisco Unified MeetingPlace meeting typically, but not always, consists of a voice component and a web component. It can also contain a video component. You can join the separate meeting components individually or all at once.

Tips for Attending a Meeting

Tips for Attending a Video Meeting

Tips for Attending Webinar Meetings

How to Attend a Meeting

Requesting Entry to a Locked Cisco Unified MeetingPlace Meeting

How to Join a Meeting from Your Cisco Unified IP Phone

Attending Meetings as a Guest User

Tips for Attending a Meeting

Call your Cisco Unified MeetingPlace system at least once before joining any meetings and record your name.

The system prompts you for your name each time it dials out to you to join a meeting until you call in and record a name for your profile.


NoteCisco WebEx web meetings always prompt you for your name regardless of whether or not you have one recorded as part of your profile.

If you join a meeting by dialing in to the audio session only, your name will not appear in the Cisco WebEx meeting transcript. Only participants in the web meeting room are listed as meeting attendees in the Cisco WebEx meeting transcript.


Aim to join your meeting shortly before or at its official start time.

Your system administrator determines exactly how much in advance you can join your meeting. The default is 10 minutes. If no one joins within 30 minutes, the system automatically ends the meeting.

Turn off any pop-up blockers that might be configured in your web browser or security applications.

Install the Cisco MeetingPlace Presenter Add-in.


Note If you are attending a meeting from IBM Lotus Notes 8.0 Standard Version, make sure that you install the Cisco Unified Presenter Add-in so that you can use your keyboard during the meeting.


Be aware of time zones.

The meeting start time that displays on the invitation might not be in your time zone. If the meeting scheduler is located in a different time zone, you might need to adjust the start time to your time zone.

Follow the instructions in your meeting notification e-mail.

The information that displays on your meeting notification might be different from the descriptions in this documentation, depending on customizations made by your system administrator.

If you need to take another call while you are in a Cisco Unified MeetingPlace meeting, mute yourself by pressing #5 on your phone before you put the meeting on hold. If you do not, "on hold" music will play into the meeting.

If you are using Internet Explorer or Firefox and your Cisco Unified MeetingPlace system has SSL enabled, you may encounter problems with the web conferencing meeting room not opening. Open your browser, uncheck the option "Check for server certificate revocation", restart your browser, and try joining your meeting again.

Related Topics

How to Attend a Meeting

Tips for Attending a Video Meeting

To ensure the best possible experience in a video meeting, follow these suggested best practices:

Make sure that your video endpoint is configured before joining your meeting.

If your Cisco Unified MeetingPlace system is video-enabled, it will recognize when you are joining a meeting through video and place you in the video component of your meeting. If there is no video component to either the meeting or your method of joining, the system will automatically place you in the meeting as an audio-only participant.

If you are only listening (and not speaking), then mute your phone during the meeting.

Do not use a speakerphone, which can generate echoes, ringing sounds, or audio feedback.

If you use a microphone that is built into your video endpoint, then keep the endpoint away from fans, vents, and other sources of noise.

For softphones, such as Cisco Unified Personal Communicator with a Cisco VT Camera or Cisco IP Communicator with Cisco Unified Video Advantage:

Do not use the microphone that is built into your computer. These microphones tend to pick up a lot of background noise.

We highly recommend that you use a quality headset that is equipped with a microphone.

Whenever multiple microphones are available, make sure that your computer and video endpoint are configured to use the desired microphone. For example, if you are using Cisco Unified Personal Communicator with a Cisco VT Camera and you have a headset that is equipped with a microphone, make sure that your system is configured to use the headset microphone.

If you are attending over a video endpoint you must sign in to the web meeting first, then connect to the video meeting by clicking Connect on the Current Meeting window.

If you are unable to outdial to an invited video terminal or other video endpoint, call the invited terminal dial-in number or the video dial-in number indicated in the meeting notification or on the Meeting Details page to join the meeting. If this not work, try pressing #33 on your phone to dial out to the video terminal.

See the documentation for your specific endpoint product to optimize audio settings and resolve audio problems.

Related Topics

How to Attend a Meeting

Tips for Attending Webinar Meetings

Cisco Unified MeetingPlace Webinar meetings are controlled meeting environments in which only the meeting moderator and a few designated participants have the ability to speak and share presentations during the meeting. All other guest and profile users enter with limited permissions.

If you are attending a webinar through a video endpoint, you have limited voice permissions. To speak during webinar meetings, have the system outdial to your phone. The meeting moderator can then grant you speaking abilities during the meeting.

If you are a moderator or presenter, make sure you have the system outdial to your phone. You do not have speaking abilities if you attend over your video endpoint.

If you have audio transmission through both your video endpoint and a phone, make sure you mute your video endpoint to eliminate echo.

If you are attending with Speaker permissions, your speaking ability in a webinar is based on the meeting floor status:

If the floor is closed, you are muted.

If the floor is open, you are unmuted.

If you are attending with Listener permissions, the meeting moderator can grant you speaking abilities during the meeting.

Depending on how the meeting scheduler scheduled the meeting, you might enter a waiting room until the meeting moderator arrives to begin the meeting. You cannot speak with other participants while you are in the waiting room. If you are attending over a video endpoint, your video display is also blocked while you are in the waiting room.

Related Topics

How to Attend a Meeting

How to Attend a Meeting

About the Auto-Attend Feature

Preparing to Attend a Cisco Unified MeetingPlace Meeting for the First Time

Attending a Cisco Unified MeetingPlace Meeting Through an E-Mailed Invitation

Attending a Cisco Unified MeetingPlace Meeting Through Your Web Browser

Attending a Cisco WebEx Meeting Through an E-Mailed Invitation

Attending a Cisco WebEx Meeting Through Your Web Browser

Joining a Voice or Video Meeting by Dialing In

Joining a Voice or Video Meeting from Inside the Cisco Unified MeetingPlace Meeting Room

About the Auto-Attend Feature

The auto-attend feature simplifies how you join meetings or log in over the phone. If you have the auto-attend feature enabled and call the system from a phone number in your user profile, you are immediately authenticated and placed into the relevant meeting. This feature is enabled or disabled by your system administrator.

The feature works as follows:

1. As a user with auto-attend enabled, you call Cisco Unified MeetingPlace.

2. The system determines which phone number you are calling from.

3. If the phone number exactly matches the main phone number or alternate phone number in your user profile, then the system checks all meetings (except continuous meetings) as follows:

Whether you are the owner of, or are invited to, any meetings that are in session or that are scheduled to begin.

Whether you are a participant in any meetings that are still in session.

Whether you are the owner of a reservationless meeting in which someone is waiting.

4. If only one meeting is found, the system announces the meeting ID so that you can press 1 to join. You do not need to enter anything else, except in the following situations:

The system administrator configured this feature to require you to enter your user profile password.

Meeting requires a password.

You need to record a name or location.

The meeting mentioned is not the meeting you want to attend. In that case, press *.

If multiple meetings or no meetings are found, then the system authenticates you and lets you select the meeting.


Note If your profile is set to "Automatically log in" rather than "Automatically join meeting," the system will automatically authenticate you, but not place you in the meeting. You will hear audio prompts providing you with a choice of what to do next.


Related Topics

Joining a Voice or Video Meeting by Dialing In

Preparing to Attend a Cisco Unified MeetingPlace Meeting for the First Time

Before you join your first web meeting, complete the browser test to ensure that your computer is ready to join the Cisco Unified MeetingPlace meeting room. The browser test verifies that your computer has the required software, checks your network connection, and determines whether you have pop-up blocker software enabled.

The browser test also determines whether or not you have the Cisco Unified Presenter Add-in installed, which you will need if you plan to share content on your computer with meeting participants. For more information about this screen sharing feature, see the Sharing a Screen, Documents or Whiteboard in Cisco Unified MeetingPlace module.


Note If you are attending a meeting from IBM Lotus Notes 8.0 Standard Version, make sure that you install the Cisco Unified Presenter Add-in so that you can use your keyboard during the meeting.


Before You Begin

This procedure assumes that you are preparing to join a Cisco Unified MeetingPlace web meeting. The browser test does not determine if you have the correct browser and related configuration to join a Cisco WebEx web meeting.

Install the Cisco Unified Presenter Add-in. We recommend installing the Add-In even if you do not plan to share content from your computer because it allows you to see notifications when you are viewing shared content full screen.


Note The Add-in is not required if you plan to share content from your computer during a Cisco WebEx web meeting. To share content during a Cisco WebEx web meeting, follow the onscreen instructions in the meeting room or see the Cisco WebEx online help.


Procedure


Step 1 Open a web browser and enter the URL of the Cisco Unified MeetingPlace server.

Step 2 Click Run Browser Test.

Step 3 Click Start.

The browser test is usually finished in less than one minute and returns a report.

If you see Test Completed Successfully, close the browser test window to return to the Home Page. (Optional) Click Show Details to view information about the test results.

If the application prompts you to download the correct version of the Adobe Flash Player, follow the instructions that you see.

If you see a Troubleshooting link, click it and follow instructions.

If you see a Download the Add-in button, click the button and follow the steps in the install wizard.


Related Topic

Installing the Cisco Unified Presenter Add-in in the Sharing a Screen, Documents or Whiteboard in Cisco Unified MeetingPlace module

Attending a Cisco Unified MeetingPlace Meeting Through an E-Mailed Invitation

Before You Begin

This procedure assumes that you are attending a Cisco Unified MeetingPlace web meeting, not a Cisco WebEx web meeting.

Complete the steps described in Preparing to Attend a Cisco Unified MeetingPlace Meeting for the First Time.

If you plan to join the video component of your meeting, see Tips for Attending a Video Meeting.

Procedure


Step 1 Open the meeting notification e-mail.

Step 2 Click the Meeting URL link.

If this meeting was scheduled to allow participants from both inside and outside the corporate firewall, choose the appropriate link based on your location.

If you see any security alerts, click Yes to proceed.

Step 3 (Optional) If you have not signed in previously, sign in as either a profiled user or as a guest user and click Attend Meeting.


Tip If you have a Cisco Unified MeetingPlace profile, always sign in with your profile to access the full range of web features.


The meeting console launches and joins you to your meeting.

Step 4 (Optional) Join the voice or video component of your meeting if you are not automatically connected.

a. Click the phone icon in the top right of the meeting console.

b. Click Connect Me.

c. Choose a connection endpoint in the Connect Me window.

d. If necessary, enter your phone number or video endpoint number so that the system can connect you and click Connect Me.


Troubleshooting Tips

If you did not receive an e-mailed invitation as expected, make sure that you have entered an e-mail address in your profile.

If you see the error message "Meeting not found," it is either too early to join this meeting, or this meeting has ended. Either wait to join the meeting or make sure that you have the correct meeting information.

If you do not have outdial privileges for a voice meeting, the option to dial your phone number might be disabled. If this is the case, or if you receive an error attempting to outdial, call the phone dial-in number indicated in the meeting console or in the Connect window to join the voice component of your meeting.

Related Topics

Attending a Cisco WebEx Meeting Through an E-Mailed Invitation

How to Change Your Cisco Unified MeetingPlace Passwords in the Changing Account Basics in Cisco Unified MeetingPlace module

How to Resolve Join Meeting Problems in the Troubleshooting and Getting Help in Cisco Unified MeetingPlace module

How to Resolve Problems Joining the Web Meeting Room in the Troubleshooting and Getting Help in Cisco Unified MeetingPlace module

Attending a Cisco Unified MeetingPlace Meeting Through Your Web Browser

Before You Begin

This procedure assumes that you attending a Cisco Unified MeetingPlace web meeting, not a Cisco WebEx web meeting.

If this is the first time you are joining a web meeting, see Preparing to Attend a Cisco Unified MeetingPlace Meeting for the First Time.

If you plan to join the video component of your meeting, see Tips for Attending a Video Meeting.

Procedure


Step 1 Open a web browser and enter the URL of the Cisco Unified MeetingPlace server.

Step 2 Enter the meeting ID.

Step 3 Click Attend Meeting.

If this is the first time you are joining a Cisco Unified MeetingPlace web meeting using a particular browser, a Security Warning might appear. To prevent this window from appearing in the future, check Always Trust Content from Cisco Systems, Inc. and click Yes.

If you have not signed in previously, sign in as either a profiled user or as a guest user and click Attend Meeting.


Tip If you have a Cisco Unified MeetingPlace profile, always sign in with your profile to access the full range of web features.


The meeting console launches and joins you to your meeting.

Step 4 (Optional) Join the voice or video component of your meeting if you are not automatically connected.

a. Click the phone icon in the top right of the meeting console.

b. Click Connect Me.

c. Choose a connection endpoint in the Connect Me window.

d. If necessary, enter your phone number or video endpoint number so that the system can connect you and click Connect Me.


Troubleshooting Tips

If you do not have outdial privileges for a voice meeting, the option to dial your phone number might be disabled. If this is the case, or if you receive an error attempting to outdial, call the phone dial-in number indicated in the meeting console or in the Connect window to join the voice component of your meeting.

If you do not know your meeting ID, click Find Meetings to browse for the meeting by date. This feature might not be available for guest users. If it is available, guests must first register before they can search for meetings.

If you are a guest user and cannot find your meeting, it is possible that it was scheduled as a private meeting. Contact the meeting scheduler to be permitted into the meeting.

If the meeting is not in progress when you log in, an error message displays. Wait for your scheduled time before attempting to enter the meeting.

Related Topics

Attending a Cisco WebEx Meeting Through Your Web Browser

How to Resolve Join Meeting Problems in the Troubleshooting and Getting Help in Cisco Unified MeetingPlace module

How to Resolve Problems Joining the Web Meeting Room in the Troubleshooting and Getting Help in Cisco Unified MeetingPlace module

Attending a Cisco WebEx Meeting Through an E-Mailed Invitation

Before You Begin

This procedure assumes that you are attending a Cisco WebEx web meeting.

Your user profile must include an e-mail address for you to attend a Cisco WebEx web meeting as a profiled user.

Be aware of the following:

Anyone may join Cisco WebEx web meetings from the public Cisco WebEx site, unless meeting passwords are in use.

Anyone may dial out from Cisco WebEx web meetings.

If you are attending a Cisco WebEx meeting on a Mac system using Firefox or Safari, you may see the Cisco.com homepage before you are admitted into the Cisco WebEx web meeting room. Ignore this page. The Meeting Manager page will launch momentarily and admit you into the meeting.

Procedure


Step 1 Open the meeting notification e-mail.

Step 2 Click the Meeting URL link.

The Current Meeting page displays.

Step 3 Click Connect.

The Cisco WebEx meeting room opens in a separate browser window.


Note Cisco WebEx automatically generates its own meeting number for all scheduled meetings. This number is displayed on the Meeting Manager page when you join a Cisco WebEx meeting. Do not confuse this number with the meeting ID that displays in your e-mailed notification. When attending a meeting, you will need to know the Cisco Unified MeetingPlace meeting ID.


Step 4 Establish an audio connection to the meeting.

If your browser displays the Join Teleconference window, enter your area code and phone number in the Number field.

If the Join Teleconference window does not automatically appear, click Communicate > Join Teleconference then enter your area code and telephone number in the Number field or choose an option from the drop-down list if available.

Step 5 Click OK.

Step 6 Answer the phone when it rings and follow the prompts to record your name.

You must record your name each time you join a Cisco WebEx web meeting, even if you are a profiled user in Cisco Unified MeetingPlace and you have already recorded your name.


Note If you join the audio portion of your meeting by having the system dial out to you, the Invitees list on the Connect page will have two entries for you: a named entry for your participation in the web meeting, and a guest entry for your participation in the voice meeting.



Troubleshooting Tips

Scheduling or attending a second Cisco WebEx meeting from the same computer results in the following behavior:

If you try to schedule or attend a second meeting from the same schedule page, you will see the following error message: "A WebEx meeting is already in progress. You must use another browser to start a second meeting." This occurs whether you are using Internet Explorer or Firefox.

If you open another window in the same browser to the Cisco Unified MeetingPlace home page and attempt to schedule or attend a second meeting, you will see the following depending on whether you are using Internet Explorer or Firefox:

In Internet Explorer: You are allowed to schedule or attend your second meeting since each instance of an Internet Explorer window is a separate process.

In Firefox: You will receive the error message prompting you to use another browser to start your second meeting since all Firefox windows share the same process. Open a window in Internet Explorer and schedule or attend your meeting from there.

Related Topics

Attending a Cisco Unified MeetingPlace Meeting Through an E-Mailed Invitation

Accessing Cisco WebEx User Documentation in the Troubleshooting and Getting Help in Cisco Unified MeetingPlace module

Attending a Cisco WebEx Meeting Through Your Web Browser

Before You Begin

This procedure assumes that you are attending a Cisco WebEx web meeting.

Your user profile must include an e-mail address for you to attend a Cisco WebEx web meeting as a profiled user.

Be aware of the following:

Anyone may join Cisco WebEx web meetings from the public Cisco WebEx site, unless meeting passwords are in use.

Anyone may dial out from Cisco WebEx web meetings.

If you are attending a Cisco WebEx meeting on a Mac system using Firefox or Safari, you may see the Cisco.com homepage before you are admitted into the Cisco WebEx web meeting room. Ignore this page. The Meeting Manager page will launch momentarily and admit you into the meeting.

Procedure


Step 1 Open a web browser and enter the URL of the Cisco Unified MeetingPlace server.

Step 2 Enter the meeting ID of your meeting.

Step 3 Click Attend Meeting.

Step 4 Sign in.

a. If you have a Cisco Unified MeetingPlace profile, enter your user ID and password. If you do not have a profile, enter your name.

b. Click Attend Meeting.

The Meeting Manager page displays.


Note Cisco WebEx automatically generates its own meeting number for all scheduled meetings. This number is displayed on the Meeting Manager page when you join a Cisco WebEx meeting. Do not confuse this number with the meeting ID. When attending a meeting, you only need to know the Cisco Unified MeetingPlace meeting ID.


Step 5 Establish an audio connection to the meeting.

If your browser displays the Join Teleconference window, enter your area code and phone number in the Number field.

If the Join Teleconference window does not automatically appear, click Communicate > Join Teleconference then enter your area code and telephone number in the Number field or choose an option from the drop-down list if available.

Step 6 Click OK.

Step 7 Answer the phone when it rings and follow the prompts to record your name.

You must record your name each time you join a WebEx web meeting, even if you are a profiled user in Cisco Unified MeetingPlace and you have already recorded your name.


Note If you join the audio portion of your meeting by having the system dial out to you, the Invitees list on the Connect page will have two entries for you: a named entry for your participation in the web meeting, and a guest entry for your participation in the voice meeting.



Troubleshooting Tips

Scheduling or attending a second Cisco WebEx meeting from the same computer results in the following behavior:

If you try to schedule or attend a second meeting from the same schedule page, you will see the following error message: "A WebEx meeting is already in progress. You must use another browser to start a second meeting." This occurs whether you are using Internet Explorer or Firefox.

If you open another window in the same browser to the Cisco Unified MeetingPlace home page and attempt to schedule or attend a second meeting, you will see the following depending on whether you are using Internet Explorer or Firefox:

In Internet Explorer: You are allowed to schedule or attend your second meeting since each instance of an Internet Explorer window is a separate process.

In Firefox: You will receive the error message prompting you to use another browser to start your second meeting since all Firefox windows share the same process. Open a window in Internet Explorer and schedule or attend your meeting from there.

Related Topics

Attending a Cisco Unified MeetingPlace Meeting Through Your Web Browser

Accessing Cisco WebEx User Documentation in the Troubleshooting and Getting Help in Cisco Unified MeetingPlace module

Joining a Voice or Video Meeting by Dialing In


Note If your profile is configured to automatically connect you to your meeting, the system will connect you as soon as you call the server. If you have multiple meetings scheduled, it will automatically log you in to the system so that you can choose which meeting to join.


Before You Begin

Know the phone number of your Cisco Unified MeetingPlace server.

Know the meeting ID.

Know your phone profile number and password (if required).

If you plan to join the video component of your meeting, see Tips for Attending a Video Meeting.

Procedure


Step 1 Dial the phone number of your Cisco Unified MeetingPlace server.

Step 2 Follow the prompts that you hear.


Related Topics

About the Auto-Attend Feature

How to Resolve Join Meeting Problems in the Troubleshooting and Getting Help in Cisco Unified MeetingPlace module

For a list of commands you can initiate by telephone during a meeting, see the Quick Start Guide: Attending and Scheduling a Cisco Unified MeetingPlace Meeting From Your Phone at: http://www.cisco.com/en/US/products/sw/ps5664/ps5669/products_user_guide_list.html.

Joining a Voice or Video Meeting from Inside the Cisco Unified MeetingPlace Meeting Room

Depending on settings that the Cisco Unified MeetingPlace system administrator makes, you might be able to have the system call you when you want to join the voice or video component of your meeting. The participant list more accurately reflects your status if the system calls you than if you dial in.

Before You Begin

This procedure assumes that you are in the Cisco Unified MeetingPlace meeting room, not the Cisco WebEx meeting room.

Make sure that you have outdial privileges. Your system administrator determines who has access to this feature.

If you plan to join the video component of your meeting, see Tips for Attending a Video Meeting.

Procedure


Step 1 Click the phone icon in the top right of the meeting console.

Step 2 Click Connect Me.

Step 3 Choose a connection endpoint in the Connect Me window.

Step 4 If necessary, enter your phone number or video endpoint number so that the system can connect you and click Connect Me.

Enter your phone number the way you would dial it from your desk phone. For example, a 5-digit extension for an internal phone or a full 12-digit number including 9, 1, and area code for an outside call.

Step 5 Answer your phone when it rings and follow the prompts.


Troubleshooting Tip

If you cannot join the voice component of your meeting by having the system call you, call in by dialing the Cisco Unified MeetingPlace telephone number manually then following the prompts.

Related Topics

How to Resolve Voice Meeting Problems in the Troubleshooting and Getting Help in Cisco Unified MeetingPlace module

For a list of commands you can initiate by telephone during a meeting, see the Quick Start Guide: Attending and Scheduling a Cisco Unified MeetingPlace Meeting From Your Phone at: http://www.cisco.com/en/US/products/sw/ps5664/ps5669/products_user_guide_list.html.

Requesting Entry to a Locked Cisco Unified MeetingPlace Meeting

Meeting moderators can lock meetings to prevent or restrict additional participants from joining. However, you might be able to request entry to a locked meeting.

If you try to attend a meeting by logging through the web and you see a Request Entry button, the moderator has locked the meeting but you can request entry.

If you try to attend a meeting and you see a notice that the meeting is locked and there is no Request Entry button, the moderator has chosen not to allow any new arrivals into the meeting at this time. You can try again to attend if the moderator unlocks the meeting later.

This section describes how to request entry to a locked meeting through the web.


Tip You might also hear that a meeting is locked when attempting to join through the phone. In this circumstance, follow the prompts that you hear to request entry to the locked meeting.


Before You Begin

In the page that displays when you try to join the web meeting room, look for a Request Entry button.

If it is there, continue with this procedure.

If it is not there and you want to join the voice meeting, dial in to the meeting by using the Cisco Unified MeetingPlace phone number and follow the prompts that you hear.

Procedure


Step 1 Click Request Entry.

Do not close the window that displays.

Step 2 Wait for the moderator to respond to your request.


Troubleshooting Tips

The moderator might not respond immediately. Wait until you are either automatically entered into the meeting or you see a note stating that your request has been denied.

If the presenter appears to be taking a long time to respond, it is possible that the presenter is unable to interrupt the presentation just now or does not see your entry request. Try contacting the presenter or another meeting participant using another method.

How to Join a Meeting from Your Cisco Unified IP Phone

This section describes the various ways that you can join a meeting by using Cisco Unified MeetingPlace PhoneView on your Cisco Unified IP Phone.

Joining a Meeting from Your Cisco Unified IP Phone

Joining a Meeting from Your Cisco Unified IP Phone When You Do Not Know the Meeting ID

Joining a Continuous Meeting from Your Cisco Unified IP Phone

Joining a Meeting from Your Cisco Unified IP Phone

Before You Begin

Know your user ID and password.

Know the meeting ID.

Know the meeting password (if required).

Complete the steps described in Accessing PhoneView in the Using PhoneView With Cisco Unified MeetingPlace module.

Procedure


Step 1 Press 1 on the keypad of your Cisco Unified IP Phone.

Step 2 Enter the meeting ID.

Step 3 Press the Submit softkey.

Step 4 Select the meeting to join.

Meetings in progress are indicated by the @ symbol.

Step 5 Press the Join softkey.

Step 6 (Optional) Enter the meeting password.

Step 7 Press Submit.


Note If you are joining a password-protected meeting from your Cisco Unified IP Phone, you will be prompted to enter the meeting password twice.


Step 8 Answer the phone.

Step 9 Follow system prompts


Troubleshooting Tip

If the phone does not ring, it is possible that you do not have permissions to call out of meetings. See your system administrator.

Joining a Meeting from Your Cisco Unified IP Phone When You Do Not Know the Meeting ID

You can join a meeting even when you do not know the meeting ID if:

The meeting is a published meeting.

You either scheduled it or you are invited to it.

Before You Begin

Know your user ID and password.

Know the meeting password (if required).

Make sure that you can call out of meetings.

Complete the steps in Viewing Lists of Meetings On Your Cisco Unified IP Phone in the Using PhoneView With Cisco Unified MeetingPlace module to find your meeting.

Procedure


Step 1 Select the meeting from the screen of your Cisco Unified IP Phone.

Meetings in progress are indicated by the @ symbol.

Step 2 Press the Join softkey.

Step 3 (Optional) Enter password if prompted.

Step 4 Press Submit.


Note If you are joining a password-protected meeting from your Cisco Unified IP Phone, you will be prompted to enter the meeting password twice.


Step 5 Follow the prompts.


Troubleshooting Tip

If you do not see a Join softkey, the following might be true:

It is too soon to attend the meeting.

The meeting is over.

You have already joined the meeting.

You are not permitted to join it.

Joining a Continuous Meeting from Your Cisco Unified IP Phone

A continuous meeting is a permanent meeting that is always in session, even after everyone leaves and hangs up. You can join a continuous meeting at any time.

Before You Begin

Know your user ID and password.

Know the meeting password (if required).

Make sure that you can call out of meetings.

Complete Viewing Meeting Details On Your Cisco Unified IP Phone in the Using PhoneView With Cisco Unified MeetingPlace module.

Procedure


Step 1 Select the meeting from the screen of your Cisco Unified IP Phone.

Meetings in progress are indicated by the @ symbol.

Step 2 Press the Join softkey.

Step 3 (Optional) Enter password if prompted.

Step 4 Press Submit.


Note If you are joining a password-protected meeting from your Cisco Unified IP Phone, you will be prompted to enter the meeting password twice.


Step 5 Follow the prompts that you hear.


Attending Meetings as a Guest User

Guests are users who have signed in to Cisco Unified MeetingPlace without a Cisco Unified MeetingPlace profile.


Tip If you have a Cisco Unified MeetingPlace profile, always sign in with your profile to access the full range of web features.


Procedure


Step 1 Open a browser and enter the Cisco Unified MeetingPlace URL.

Step 2 Enter the meeting ID.

Step 3 Click Attend Meeting.

Step 4 Enter your guest name.

Step 5 Click Attend Meeting.

Step 6 (Optional) Enter a password if required.

Step 7 Click Submit.

Step 8 Join the voice or video component of your meeting.

a. Click the phone icon in the top right of the meeting console.

b. Click Connect Me.

c. Choose a connection endpoint in the Connect Me window.

d. If necessary, enter your phone number or video endpoint number so that the system can connect you and click Connect Me.

Step 9 (Optional) If the system cannot connect you, dial in to the meeting by using the phone number displayed in the meeting console.


Troubleshooting Tips

If you do not know your meeting ID, click Find Meetings from the Cisco Unified MeetingPlace homepage to browse for the meeting by date. This feature might not be available for guest users. If it is available, guests must first register before they can search for meetings.

If you are a guest user and cannot find your meeting, it might be a private meeting. To attend the meeting, contact the meeting scheduler.