User Guide for Cisco Unified MeetingPlace Release 7.0
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Table Of Contents


Adding text or graphics to a document or presentation in a real-time, interactive manner. This feature is available in Cisco Unified MeetingPlace subject to permissions.
Additional information that is associated with a meeting. Users with the appropriate permissions may associate information with a meeting anytime before, during, or after the meeting.
A person to whom the Cisco Unified MeetingPlace system administrator has given privileges to schedule, reschedule and end all meetings via the Cisco Unified MeetingPlace web site. Attendants can also perform limited system administrator tasks, such as viewing alarms and reports, in the Administration Center.
One of three permission levels in a Cisco Unified MeetingPlace web meeting room. A person who has audience privileges has limited permissions during a meeting. In the full meeting room, audience members can also view shared content, chat messages, and notes, and send chat messages. Moderators and presenters can restrict audience chat messages.
No participant has this permission level by default. However, moderators can demote participants to this permission level during a meeting to restrict the activity of those participants.
The process of checking user information against that usually found in a directory in order to confirm the identity of the user.

The information-carrying capacity of a communications channel measured in bits-per-second for digital systems or in megaHertz (MHz) for analog systems.
blast outdial
An automated outdial to all meeting participants at the time of the meeting. Users can schedule meetings to enable blast outdial.
breakout session
An audio-only meeting within a meeting. This feature is useful if you want to meet privately with some of the other participants in the meeting, for example if you want to take a discussion offline and then return to the main meeting with a decision.

A meeting can have up to nine simultaneous breakout sessions.

browser test
A test that you should run before you join the Cisco Unified MeetingPlace web portion of a meeting. This is especially important the first time you plan to join a meeting, as it verifies that your computer can properly display the Cisco Unified MeetingPlace web meeting room.

Chat tool
A tool in the Cisco Unified MeetingPlace full meeting room and the standard Cisco WebEx meeting room that allows meeting participants to send messages to one another.
Cisco Unified MeetingPlace PhoneView
A Cisco Unified IP Phone has a screen and buttons that standard telephones do not have. If you have a Cisco Unified IP Phone and your system administrator has configured Cisco Unified MeetingPlace PhoneView, you can use buttons and options on the screen of your Cisco Unified IP Phone to start a reservationless meeting, join meetings, view meeting details, and perform some in-meeting functions.
Collaborative template
An open forum-style meeting where all participants have presenter meeting console permissions by default.
continuous meeting
A permanent meeting that is always in session, even after everyone leaves and hangs up.

A person who is permitted to complete certain actions on your behalf. This includes rescheduling, viewing, deleting, and ending your meetings. A delegate cannot schedule meetings on your behalf. Only users with System Manager or Attendant privileges can schedule meetings for other users.
The system administrator determines who can be a delegate.
dial out
When Cisco Unified MeetingPlace calls you. After you answer the call, you respond to audio prompts that you hear.
domain name
The portion of a symbolic name that corresponds to the network number in the IP address. In the symbolic name, the domain name is

external access
The ability to access a Cisco Unified MeetingPlace web meeting from outside the corporate firewall. Meetings that are scheduled for external access take place on a particular server that has been configured for this purpose. When scheduling such meetings, users must set the Allow External Web Participants parameter to Yes.
external server
A Cisco Unified MeetingPlace web server that is deployed outside of the corporate firewall. The availability of an external server allows users to invite both internal and external participants, that is, participants who are outside out of the corporate network, to their meetings.

A hardware and software tool that separates the internal corporate network from the external Internet.
full meeting room
A Cisco Unified MeetingPlace web meeting room configuration. The full meeting room displays the participant list along with the Share tool, where you can share and annotate content on your computer, the Chat tool and the Note tool. Specific features available to each participant depend on the permission level of that participant.

guest user
A user who does not have a Cisco Unified MeetingPlace profile, or who does not log in to a meeting or the Cisco Unified MeetingPlace system with their Cisco Unified MeetingPlace user ID (or phone profile number) and password.

immediate meeting
A meeting that is scheduled to start immediately. Any profiled user can schedule immediate meetings via a web browser. Compare to a reservationless meeting.

The arrangement of tool windows in a meeting. Layouts can contain multiple tools of different types and multiple instances of the same tool. Meeting moderators can define multiple layouts for a meeting, and move between them by using the Layouts menu or the layout toolbar below the stage.
lecture-style meeting
A meeting that allows moderator controls, such as explicitly placing the meeting in session, opening or closing the floor, enabling Q&A features, and moving listeners back into the waiting room if necessary.
A user with the Listener permissions, the lowest audio permissions level. Listeners cannot speak during meetings.
locked meeting
A meeting in a state of restricted access; users or guests who wish to join the meeting must wait for the approval of the moderator to enter the meeting room.

meeting ID
The number that uniquely identifies a meeting for the date, time, and duration for which it is scheduled. It can be up to 17 alphanumeric characters long and cannot contain spaces.
If you are scheduling a recurring meeting, this value must be available as a unique meeting ID for all recurrences of the meeting.
meeting preferences
Default settings for the optional parameters that determine meeting behavior. Each user profile has default meeting preferences associated with it. Users can override their default meeting preferences for individual meetings.
One of three permission levels in the Cisco Unified MeetingPlace web meeting room. A participant who has Moderator privileges can perform all activities in the web meeting room. By default, all participants who enter a meeting with their Cisco Unified MeetingPlace profile (that is, who enter their Cisco Unified MeetingPlace user ID and password) have Moderator privileges.
An in-session feature that allows participants who are not speaking to mute their phone lines. Muting prevents outside noise from disturbing the meeting. Users must unmute their lines to be heard again.

Note tool
A tool in the Cisco Unified MeetingPlace full meeting room where meeting participants can write notes that will be seen by everyone in the meeting.
An e-mailed invitation that you receive when someone invites you to a meeting or when you schedule a meeting. Notifications are not sent for reservationless meetings.
If a meeting includes the Cisco Unified MeetingPlace full meeting room, the term "notification" can also refer to the pop-up notifier that a participant sees if he is viewing the Share tool full screen, has enabled chat notifications, and receives a text message.

When Cisco Unified MeetingPlace calls you (or another person) at either the telephone number in your profile or at a telephone number that you provide when you make the request.
Depending on settings that the system administrator makes, not all users may have this featured enabled.
option key
An alphanumeric string used to activate optional features within the product.
Usually the owner of a meeting is the meeting scheduler. However, if a system manager or attendant schedules a meeting on behalf of another user, that user is the owner of the meeting even though the system manager or attendant is the meeting scheduler.

participant list
The list of participants that displays in the web meeting room. On the Cisco Unified IP Phone, similar information is called the roster.
participant list tool
A section of the web meeting room that displays the list of participants along with access to several user features. In the Cisco Unified MeetingPlace web meeting room, you can use the Participant List tool to manage meeting attendance, change participant permissions, move selected participants to a breakout room, mute and unmute participants, and so forth.
permission level
Determines the privileges that each meeting participant has inside the Cisco Unified MeetingPlace web meeting room. Permission levels are: audience, presenter and moderator.
phone profile number
The user ID that uniquely identifies you when you log in via telephone.
A Cisco Unified MeetingPlace feature that enables users with the Moderator or Presenter permissions to create multiple choice or multiple-answer questions to gather ideas, opinions, and other feedback from meeting participants.
Preparing mode
Allows a moderator to navigate between meeting room layouts without affecting the views of meeting participants. This makes it possible to edit or prepare meeting layouts while another participant is presenting. See also layout.
Presentation template
A meeting where one or more participants present to an active audience of one or more participants. All participants enter this type of meeting with full speaking privileges. Compare with Webinar meetings.
One of three permission levels in the web meeting room. A participant with Presenter permissions has more privileges than a participant with Audience permission, but fewer privileges than a participant with Moderator permissions. In the full meeting room, presenters can control shared content, post notes, control the chat feature, and use all features that are available to participants with Audience permissions.

In a share-only meeting initiated by Cisco Unified Personal Communicator, presenters can share content, control their personal viewing experience, and view shared content.

Guest users enter meetings with Presenter permissions by default. The Presenter permission level has no practical use in Cisco Unified MeetingPlace meetings that do not include sharing functionality.
Presenter Only Area
An "offstage" area of the meeting console screen where moderators and presenters can place tools so that audience members can not see them. Only other moderators or presenters can see tools placed in this area. Presenters can use these tools to privately exchange notes, text messages, and so on, or to prepare new content before making it available for viewing. Any tool in a meeting can be placed in the Presenter Only Area.
private meeting
A meeting scheduled with restrictions, which prevent it from being publicly accessible. To attend or search for a private meeting, users must know its meeting ID.
Some, most, or all people in an organization have a Cisco Unified MeetingPlace profile. This profile contains information such as a user ID and password, contact information, and privileges.
When you log in to Cisco Unified MeetingPlace using the user ID and password that are defined in your profile, you have access to all of the functions that are available to profiled users, minus any functions to which your system administrator has restricted your access.
profile number
A number, up to 17 digits, used to identify users over the telephone. Profile numbers have corresponding numeric passwords (profile passwords) that are independent of the alphanumeric passwords associated with the user ID for web access.
profiled user

A person who has a profile defined in Cisco Unified MeetingPlace.

public meeting
A meeting that is scheduled without access restrictions. Public meetings are searchable and accessible from the Find Meetings page. Any user with access to Cisco Unified MeetingPlace can search for and attend a public meeting. See also private meeting.
published meeting
A meeting that is publicly available when users perform a search on the Find Meetings page. If a meeting is not "published" its meeting details are only available for the meeting scheduler, the meeting owner (if the scheduler was another user), any attendants, system administrators, and meeting invitees. However, anyone can find any meeting, even if the meeting is not published, if they know the meeting ID.
By default, all reservationless meetings are published meetings.

An optional in-session feature that enables participants to capture the audio, audio/web, or audio/video components of a meeting for streamed playback at a later time.
recurring meeting
A series of meetings that occurs according to a regular pattern; for example, daily or every third week.
reservationless meeting
A meeting that you do not schedule in advance.
reservationless meeting ID
The meeting ID of a reservationless meeting is always the same as the phone profile number of the meeting owner.
The list of participants that Cisco Unified MeetingPlace PhoneView displays on your Cisco Unified IP Phone.

The person who schedules the meeting. Usually, the meeting scheduler is the meeting owner. However, if a system manager or attendant schedules the meeting on behalf of another user, the system manager or attendant is considered the scheduler.
screen sharing
The act of sharing content, such as an application, document or presentation, to all participants in a web meeting room. In Cisco Unified MeetingPlace web meetings, this action is restricted to presenters and moderators.
Share tool
A tool in the Cisco Unified MeetingPlace full meeting room or share-only meeting room where meeting participants can share an application or display a document or desktop to all participants.
Annotations on shared content appear on a transparent overlay. This means that the original files are not altered during the annotation process.
share-only meeting
A Cisco Unified MeetingPlace web meeting launched by a user from their Cisco Unified Personal Communicator application.
On a Cisco Unified IP Phone, one of the buttons directly below the screen of the phone. The function of each softkey displays at the bottom of the screen, just above each button. The function of each key can change depending on the screen that you are viewing.
system manager
A user class. The system manager is usually the person in an organization responsible for setting up and maintaining Cisco Unified MeetingPlace. System managers have access to all the information in the Cisco Unified MeetingPlace database, including system configuration information and information about the user community. Unless invited with a different permission, system managers have Moderator permissions for all meetings by default.

user class
Determines what a profiled user can see and do in the Cisco Unified MeetingPlace system and when attending meetings. User classes are: profiled user, guest user, delegate, attendant, and system manager.
user group
A group of profile users with common attributes. By defining user groups, system managers reduce the time required to set up and maintain individual user profiles.
user ID
Every profiled user has two user IDs, which are required when accessing the system: a phone profile number and a web user ID. The user ID can be a maximum of 30 characters.

video meeting
The part of a meeting that you participate in via your video endpoint. Audio and video are merged for a participant who uses a video endpoint. A meeting usually also has an associated web meeting.
video terminal
A video endpoint with a Cisco Unified MeetingPlace profile that can be reserved for specific meeting times, for example, a conference room video system.
voice meeting
The audio portion of your meeting. You can participate in a voice meeting via your telephone or the microphone of your video endpoint. A meeting usually also has an associated web meeting.

waiting room
When meeting participants arrive in a reservationless meeting before the meeting begins, they must wait in a waiting room until the meeting starts.
A lecture-style meeting where one participant is the moderator, there are one or more presenters, and the remainder of the participants are passive audience members. By default, the audience members have listener audio permissions (audio is turned off) in this type of meeting. Compare with Presentation meetings.
Web Link
A tool in the Cisco Unified MeetingPlace web meeting room that allows you to distribute a web page to all participants in the web meeting.
web meeting
The part of a meeting that is visible in the web meeting room. A web meeting usually has an associated voice meeting and video meeting.
web meeting room
The part of a Cisco Unified MeetingPlace meeting that you see when you join a meeting through a web browser. This release of Cisco Unified MeetingPlace provides two web meeting room options: Cisco Unified MeetingPlace and Cisco WebEx.
A web collaboration mode that displays a blank page in the web meeting room that can be used for spontaneous interactive collaboration.