User Guide for Cisco Unified MeetingPlace Release 7.0
Extending or Ending Your Cisco Unified MeetingPlace Meeting
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Extending or Ending Meetings in Cisco Unified MeetingPlace

Table Of Contents

Extending or Ending Meetings in Cisco Unified MeetingPlace

When Meetings are Extended

When Meetings Automatically End

Ending a Share-Only Meeting

Ending a Meeting From the Cisco Unified MeetingPlace Web Meeting Room

Ending a Meeting From the Meeting Details Web Page


Extending or Ending Meetings in Cisco Unified MeetingPlace


Release: 7.0
Revision Date: September 14, 2009 11:42 am

When Meetings are Extended

When Meetings Automatically End

Ending a Share-Only Meeting

Ending a Meeting From the Cisco Unified MeetingPlace Web Meeting Room

Ending a Meeting From the Meeting Details Web Page

When Meetings are Extended

Meetings are automatically extended if the following conditions are all true:

The Cisco Unified MeetingPlace administrator has configured the system meeting parameters to allow automatic meeting extensions.

Two or more participants remain in either the voice, video or web meeting.


Note If a participant is already on the phone and starts a reservationless or immediate meeting on the web, the web portion of the meeting can be extended for up to 24 hours as long as no one subsequently joins by phone or video. This is because the system assumes that the web portion of the meeting is connected to a audio or video portion that it cannot monitor.


Cisco Unified MeetingPlace resources are available to continue the meeting.

The maximum extension for all meetings is 24 hours.

You can set the system to announce when a meeting is going to be extended. See How to Modify Meeting Announcements in the Managing Your Cisco Unified MeetingPlace Web Meeting module for instructions.

When Meetings Automatically End

Meetings end automatically when they meet certain conditions. Otherwise, an authorized person must end them. If a meeting is about to end automatically, participants will hear a warning message a few minutes before the meeting ends.

Meetings end according to the conditions that are described in the following table:

Meeting Type
When It Ends According to the Allotted Time
When It Ends Immediately

Immediate meetings

At least one person remains in the meeting from any access point (web, audio, or video).

An authorized person performs an action to end the meeting.

or

The last participant on the telephone hangs up. The audio, video, and web portions of the meeting all end regardless of the number of participants that remain in the web meeting room.

Scheduled meetings

At least one person remains in the meeting from any access point (web, audio, or video).

or

Another meeting with the same meeting ID is scheduled to start immediately after the current meeting is scheduled to end.

An authorized person performs an action to end the meeting.


Related Topics

Ending a Meeting From the Cisco Unified MeetingPlace Web Meeting Room

Ending a Meeting From the Meeting Details Web Page

Ending a Share-Only Meeting

In a share-only meeting, meeting participants must request that the meeting end from inside the audio portion of the Cisco Unified Personal Communicator meeting. The Cisco Unified MeetingPlace system ends the share-only web meeting and removes all participants from the meeting room.

See the user documentation for Cisco Unified Personal Communicator for more information.

Ending a Meeting From the Cisco Unified MeetingPlace Web Meeting Room

Ending a meeting from the web meeting room ends both the web meeting and the associated voice and video meetings. Ending a meeting this way allows you to specify a post-meeting message or URL to display to participants when leaving the meeting console.


Tip If you are the meeting scheduler or meeting owner or a user with System Manager privileges, you can also press #89 and follow the prompts to end a meeting from your telephone. You must be logged in to the voice meeting to enable this feature.


Before You Begin

You must be a moderator.

You must be in the Cisco Unified MeetingPlace web meeting room.

Procedure


Step 1 Click Meeting > End Meeting.

Step 2 (Optional) Change the message that you want participants to see after the meeting ends.

Step 3 (Optional) Click Open this URL for participants.

Step 4 Enter a URL that you want to display to participants after the meeting ends. This URL opens in a new browser window on the screens of all participants.

Step 5 (Optional) Click Save Message.

Step 6 Click OK.


Troubleshooting Tip

To exit a meeting without ending it, choose Meeting > Exit Cisco Unified MeetingPlace.

Ending a Meeting From the Meeting Details Web Page

Cisco Unified MeetingPlace always opens two browser windows on your desktop. One is the web meeting room; the other is the Meeting Details web page.


Note An authorized user can end a meeting without joining it.


Before You Begin

You must be the owner or scheduler of this meeting. If you are not the owner or scheduler, you must be a delegate of the meeting owner, a system manager, or attendant.

Procedure


Step 1 Sign in to Cisco Unified MeetingPlace.

Step 2 Click Find Meeting.

Step 3 Click the ID of the meeting that you want to end.

Step 4 Click End Meeting.