User Guide for Cisco Unified MeetingPlace Release 7.0
Working with Meeting Attachments
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Working With Meeting Attachments

Table Of Contents

Working With Meeting Attachments

How to Add an Attachment

Adding Attachments from the Meeting Scheduling Pages

Recording Meeting Comments

Setting Your Attachment Order

How to Access an Attachment

Accessing Attachments from a Cisco Unified MeetingPlace Web Meeting

Accessing Attachments from a Cisco WebEx Web Meeting


Working With Meeting Attachments


Release: 7.0
Revision Date: September 14, 2009 11:42 am

Attaching a document, presentation, or meeting comment to a meeting allows users to review the attachment before, during, or after the meeting has taken place.

When a meeting is scheduled, invitees receive any preattached materials in their e-mail notification. The system also stores the attachments so that participants can access them from the web or from the meeting console while the meeting is taking place.


Note Attaching meeting materials in advance is not supported for Cisco WebEx web meetings. Instead, you can attach meeting materials during the meeting. Use the help available from within the Cisco WebEx web meeting room or from WebEx.com to find information regarding this feature.



Note You can also share or attach meeting materials during a Cisco Unified MeetingPlace web meeting. For more information, see How to Use the File Share Tool in the Meeting Room in the Sharing a Screen, Documents or Whiteboard in Cisco Unified MeetingPlace module.


How to Add an Attachment

How to Access an Attachment

How to Add an Attachment

This section describes how to add an attachment for meetings scheduled with Cisco Unified MeetingPlace as the web conference provider. If you are attending a Cisco WebEx meeting, use the help available from within the Cisco WebEx web meeting room or from WebEx.com to find information regarding this feature.

Adding Attachments from the Meeting Scheduling Pages

Recording Meeting Comments

Setting Your Attachment Order

Adding Attachments from the Meeting Scheduling Pages

You can add a maximum of 30 attachments per meeting from the meeting scheduling pages. This number is configurable per profile and depends on your system configuration.

You can add a maximum of 256 slides per presentation per meeting. The maximum file size for an individual attachment file is 20 MB.

You must schedule a meeting before you can record a meeting comment.

Restriction

Adding attachments in advance is not supported for Cisco WebEx meetings.

Before You Begin

This procedure assumes that you are on the Cisco Unified MeetingPlace New Meeting scheduling page.

Procedure


Step 1 Click Attachments/Recordings.

Step 2 Click New Attachment.

Step 3 Select the type of file that you want to attach. You can only attach one file at a time.

To attach a document or presentation, choose File Attachment, then click Browse to choose the document or presentation that you want to submit.

To attach a previously recorded meeting comment, choose Meeting Comment, then click Browse to choose the meeting comment that you want to submit.

To attach a URL Attachment, enter the URL in the Address field

Step 4 Click Add Attachment.

The system takes a few moments to attach your file.

Step 5 Click OK.

Step 6 Click Update.


Related Topics

Sharing a Document from the Meeting Attachments in the Sharing a Screen, Documents or Whiteboard in Cisco Unified MeetingPlace module

How to Share a Screen, Documents, or Whiteboard in the Sharing a Screen, Documents or Whiteboard in Cisco Unified MeetingPlace module

How to Use the File Share Tool in the Meeting Room in the Sharing a Screen, Documents or Whiteboard in Cisco Unified MeetingPlace module

Recording Meeting Comments

A meeting comment is the voice equivalent of a document. You can add meeting comments before, during, or after a meeting to record opinions and ideas. However, the meeting must be scheduled before you can record meeting comments from the web.

After you record a meeting comment, the audio file is associated with the meeting and users can access it from the web and by phone.

Before You Begin

This procedure supports Cisco Unified MeetingPlace web meetings only.

Procedure


Step 1 Sign in to Cisco Unified MeetingPlace.

Step 2 Enter the meeting ID of the meeting that you want to access.

Step 3 Click Find Meeting.

If the meeting is not found, click Past or Future as applicable and enter the time frame to search, then click Search.

Step 4 In the search results, click the meeting ID for your meeting to access the Meeting Information page.

Step 5 On the Meeting Information page, click the Attachments/Recordings icon and go to the Meeting Comments section.

Step 6 Click Call Me to record a meeting comment or message by phone.

Step 7 Verify your phone number, then click OK.

The system calls you at this number if you have outdial privileges.

Step 8 Answer your phone and press 1 to access meeting attachments or recordings.

Step 9 Press 5 to record a meeting comment.

Step 10 Follow the prompts to record a meeting comment.

This comment is posted to the web for others to access.


Setting Your Attachment Order

Completing this procedure sets your meeting preferences to always display your attachments in the order in which they were attached.

Before You Begin

This procedure supports Cisco Unified MeetingPlace web meetings only.

Procedure


Step 1 Sign in to Cisco Unified MeetingPlace as a profiled user.

Step 2 Click Account > Meeting Preferences.

Step 3 Scroll down to the MeetingNotes section.

Step 4 Choose Yes for Attachment Display Order.


How to Access an Attachment

Accessing Attachments from a Cisco Unified MeetingPlace Web Meeting

Accessing Attachments from a Cisco WebEx Web Meeting

Accessing Attachments from a Cisco Unified MeetingPlace Web Meeting

You can access attachments for future or past Cisco Unified MeetingPlace web meetings from the meeting scheduling pages.


Note Meetings and their associated attachments and recordings are purged from the system after a specified amount of time as determined by your system administrator.


Procedure


Step 1 Sign in to Cisco Unified MeetingPlace.

Step 2 Enter the meeting ID of the meeting that has the attachments that you want to access.

Step 3 Click Find Meeting.

Step 4 Click Past or Future as applicable and enter the time frame to search.

Step 5 Enter the search criteria.

Step 6 Click Search.

Step 7 In the search results, click the meeting ID for your meeting to access the Meeting Information page.

Step 8 Click Attachments/Recordings.

Step 9 Click the attachment file name.

Step 10 Click OK to return to the Meeting Information page.


Related Topics

How to Use the File Share Tool in the Meeting Room in the Sharing a Screen, Documents or Whiteboard in Cisco Unified MeetingPlace module

Accessing Attachments from a Cisco WebEx Web Meeting

Procedure


Step 1 Sign in to Cisco Unified MeetingPlace as a profiled user.

Step 2 Click My WebEx.

The Cisco WebEx Meeting Center displays.

Step 3 Click My Files.

Step 4 Click My Documents.

Step 5 Either search or navigate for the document you are looking for.


Related Topic

Accessing Cisco WebEx User Documentation in Scheduling Meetings module