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Quick Start Guide: Phone Features for Reservationless Meetings for Cisco Unified MeetingPlace Release 6.0

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Quick Start Guide: Phone Features for Reservationless Meetings

Table Of Contents

Quick Start Guide: Phone Features
for Reservationless Meetings

Information For Guests and Users in
Cisco WebEx Meetings

To Attend a Meeting as a Guest

To Start a Meeting From the Waiting Room

To Initiate a Reservationless Meeting

To Review Meeting Notes, Recordings, or Attachments for a Past Meeting

To Modify Your Profile Settings

In-Session Meeting Features


Quick Start Guide: Phone Features
for Reservationless Meetings


Cisco Unified MeetingPlace Release 6.0

Updated: July 6, 2009

Personalize this guide by entering your Cisco Unified MeetingPlace phone number:

For all tasks listed, the first step is to dial your Cisco Unified MeetingPlace phone number.

1 Information For Guests and Users in
Cisco WebEx Meetings

All meeting participants in a Cisco WebEx meeting are considered guests for the Cisco Unified MeetingPlace voice portion of the meeting.

Guests, and therefore all meeting participants in a Cisco WebEx meeting, cannot access the following in-session meeting features for the voice portion of the meeting:

Dialing out to other users (using the #3 in-session option)

Using advanced features, such as muting all participants or ending the meeting (using the #8 in-session options)

2 To Attend a Meeting as a Guest


Step 1 Enter the meeting ID and press #.

Step 2 Record your name and press #.

If the meeting is already in session, the system puts you into the meeting.

If the meeting organizer has not yet arrived, the system puts you into the waiting room until the meeting organizer arrives.


3 To Start a Meeting From the Waiting Room

If you are a profiled user, you can start the meeting from the waiting room by using your profile.


Step 1 Press 3.

Step 2 Enter your profile number and press #

Step 3 Enter your profile password and press #

The system starts the meeting.


4 To Initiate a Reservationless Meeting


Step 1 Press 2 and press #.

Step 2 Enter your profile number and press #.

Step 3 Enter your profile password and press #.

The system starts the meeting.


5 To Review Meeting Notes, Recordings, or Attachments for a Past Meeting


Step 1 Press 4 and press #.

Step 2 Enter the month and day of the meeting.

Step 3 Enter the meeting ID.

Step 4 Enter one of the following:

Press
Then press
To do this:

1

 

Review meeting and recordings, comments, and attachments

 

1

Listen to a meeting recording

 

2

Listen to a roll call from the meeting

 

3

Access the meeting agenda

 

4

Record, delete, or listen to meeting messages

 

5

Access meeting comments

 

6

Request meeting attachments

 

7

Listen to meeting information

 

*

Listen to a different meeting

2

 

Hear meeting posting options

3

 

Delete recordings, comments, and attachments



6 To Modify Your Profile Settings


Step 1 Press 3 and press #.

Step 2 Enter your profile number and press #.

Step 3 Enter your profile password and press #.

Step 4 Press 3.

Step 5 Enter one of the following:

Press
Then press
To do this:

1

 

Change your profile settings

 

1

Change your password

 

2

Record your name

2

 

Change your meeting preferences

 

2

Change security options for future meetings

*

 

Return to the main menu


7 In-Session Meeting Features

Press #, then:

Press
Then
To do this:

0

 

Get assistance (if available on your system)

1

 

Enter a breakout session:

 

1-9

Choose the breakout room. Enter 0 to return to the main meeting

2

 

Hear a roll call or hear who is talking

3 1

 

Dial out to other users2

4

 

Hear admittance options:

 

1

Lock the meeting to new users

 

2

Admit a user to the meeting

 

3

Remove the last user who entered the meeting

 

6, 1

Record entry announcements3 (Release 6.0 MR 4 and later only)

 

6, 2

Record departure announcements3 (Release 6.0 MR 4 and later only)

5

 

Mute or unmute your phone

6

 

Access the meeting notes menu:

 

1

Turn recording on or off

 

4

Record a meeting message

 

5

Record meeting comments

8

 

Access advanced features:2

 

1

Mute all participants2

 

3

End the meeting2

9

 

Depart the meeting and return to the main menu

 

*

Return to the meeting

1 You must remain on the phone until the person you are calling answers; otherwise, they cannot join the meeting.

2 Not available for Cisco WebEx meetings.

3 For meeting schedulers, meeting initiators, system managers, and technician users only.