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Quick Start Guide: Scheduling a Cisco Unified MeetingPlace Web Conference (Release 6.1)

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Quick Start Guide

Table Of Contents

Scheduling a Cisco Unified MeetingPlace Web Conference

Scheduling a Web Conference

Commonly Used Features

Attending a Web Conference

Finding a Meeting

Scheduling and Attending an Immediate Meeting


Quick Start Guide

Scheduling a Cisco Unified MeetingPlace Web Conference


Release 6.1

Revised: March, 2011

For additional information while scheduling your meetings, click Help from any Cisco Unified MeetingPlace web page to start the Cisco Unified MeetingPlace Web Conferencing online Help.

1 Scheduling a Web Conference


Note You must sign in by using your Cisco Unified MeetingPlace profile to schedule a meeting.



Step 1 Go to the Cisco Unified MeetingPlace Web Conferencing URL provided by your system administrator.

Step 2 Click Schedule Meeting.

Step 3 If prompted, enter your user ID and password. The New Meeting page appears.

Step 4 Fill in the meeting information, such as the date, time and length of the meeting. You can also enter a meeting ID and subject.

Step 5 To invite other participants, enter part or all of the user name or e-mail address in the Add Invitee field. As you enter characters in the name, Cisco Unified MeetingPlace suggests possible matches from the address book of users with Cisco Unified MeetingPlace profiles. Click a profile from the suggested list to select it.


Note If you do not select a profile from the address book, the user will be invited as a guest.


Step 6 After entering the name, click Add to add the user to the Invitees table.

Step 7 In the Invitees table, enter an e-mail address for the invitee if none has been entered, and change the invitee's meeting permissions from the default values if desired. Each user must have an e-mail address, and at least one user must have Moderator permissions for the meeting. (Moderators can also change an attendee's meeting permissions from the meeting console while the meeting is in session.)

Step 8 (Optional) To add attachments and recordings, do the following substeps:

a. From the right pane of the New Meeting page, click Attachments/Recordings.

b. To add an attachment, click New Attachment.

c. Select the type of file that you want to attach: File Attachment or Meeting Comment

d. To locate a file from your computer, click Browse.

e. Click Add Attachment, then click OK. The attachment is added and can be downloaded during your meeting. Depending on your profile configuration, the attachment may also be included in the meeting invitation.

Step 9 (Optional) To specify other meeting features, do the following substeps:

a. Click More Options in the right pane.

b. Modify the settings as necessary, then click Submit.

Step 10 To finish scheduling your meeting, click Schedule. A confirmation page appears to confirm that the meeting has been successfully scheduled, and e-mail invitations are sent to the scheduler and invitees.


Commonly Used Features

Entry/Departure Announcement—You can choose from Beep + name, Beep only, and Silent.

Meeting Description—You can enter a description that appears in the meeting notification.

2 Attending a Web Conference


Step 1 Go to the Cisco Unified MeetingPlace Web Conferencing home page.

Step 2 Enter the meeting ID of the meeting that you want to join and click Attend Meeting.


Tip If you do not know the meeting ID, click Attend Meeting without filling in the Meeting ID field. Cisco Unified MeetingPlace Web Conferencing takes you to the Today's Meetings page where you can search for your meeting. The current date's meetings will display public meetings and meetings that the end user scheduled.


Step 3 If prompted, enter your user ID and password or enter your name in the Guest field and click Attend Meeting. The meeting console initializes.


Tip The first time you attend a web conference, choose Yes when prompted about security warnings. To shorten future logins, check the Always Trust Content from Cisco Systems check box.



3 Finding a Meeting


Step 1 From the Cisco Unified MeetingPlace Web Conferencing home page, click Find Meetings.

Step 2 If prompted, enter your user ID and password. The Today's Meetings page appears with a list of today's future meetings.

Step 3 To search for a meeting that was not scheduled for today, click Past or Future as appropriate.

Step 4 To limit your search results, enter the meeting ID or modify the date parameters and click Search again. An updated list of meetings appears.

Step 5 To view meeting information for a particular meeting, click the meeting ID link.


4 Scheduling and Attending an Immediate Meeting

Cisco Unified MeetingPlace Web Conferencing schedules your immediate meeting based on your default scheduling parameters. Your meeting time extends and expands for additional participants as long as ports are available.


Step 1 From the Cisco Unified MeetingPlace Web Conferencing home page, click Immediate Meeting. The meeting console initializes.

Step 2 From the meeting console, click the Phone icon in the upper right corner, then click Connect Me to connect to your audio or video endpoints.