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Quick Start Guide: Phone Features for Scheduled Meetings for Cisco Unified MeetingPlace Release 6.1

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Quick Start Guide: Phone Features for Scheduled Meetings

Table Of Contents

Quick Start Guide: Phone Features
for Scheduled Meetings

To Attend a Scheduled Meeting

To Modify Your Profile Settings

To Schedule a Future Meeting

To Reschedule a Future Meeting

To Review Meeting Notes, Recordings, or Attachments for a Past Meeting

In-Session Meeting Features


Quick Start Guide: Phone Features
for Scheduled Meetings


Cisco Unified MeetingPlace Release 6.1

Revised: March, 2011

Personalize this guide by entering your Cisco Unified MeetingPlace phone number:

For all tasks listed, the first step is to dial your Cisco Unified MeetingPlace phone number.

1 To Attend a Scheduled Meeting


Step 1 Press 1. Enter the meeting ID and press #.

Step 2 Press 1. Record your name and press #.

If the meeting is already in session, the system puts you into the meeting.

If the meeting organizer has not yet arrived, the system puts you into the waiting room until the meeting organizer arrives.


2 To Modify Your Profile Settings


Step 1 Press 3 and press #.

Step 2 Enter your profile number and press #.

Step 3 Enter your profile password and press #.

Step 4 Press 3.

Step 5 Enter one of the following:

Press
Then press
To do this:

1

 

Change your profile settings

 

1

Change your password

 

2

Record your name

2

 

Change your meeting preferences

 

2

Change security options for future meetings



3 To Schedule a Future Meeting


Step 1 Press 2 and press #.

Step 2 Enter your profile number and press #.

Step 3 Enter your profile password and press #.

Step 4 Enter the following meeting information: month and day, start time, length of meeting, and the number of locations.

The system gives a meeting confirmation.

Step 5 Record the meeting name and the agenda (optional).

Step 6 Keep the meeting ID or select a vanity meeting ID.

Step 7 Set the preferences for this meeting, such as if there will be entry or departure announcement, security options, and meeting notes option.


4 To Reschedule a Future Meeting


Step 1 Press 3 and press #.

Step 2 Enter your profile number and press #.

Step 3 Enter your profile password and press #.

Step 4 Enter the meeting ID and the month and day of the meeting.

Step 5 Enter one of the following:

Press
To do this:

1

Change your preferences for this meeting

2

Change the meeting name or the meeting agenda

3

Change the meeting ID or meeting password

4

Change the time, date, or length of the meeting, or the meeting locations



5 To Review Meeting Notes, Recordings, or Attachments for a Past Meeting


Step 1 Press 4 and press #.

Step 2 Enter the month and day of the meeting and the meeting ID.

Step 3 Enter one of the following:

Press
Then press
To do this:

1

 

Review meeting and recordings, comments, and attachments

 

1

Listen to a meeting recording

 

2

Listen to a roll call from the meeting

 

3

Access the meeting agenda

 

4

Record, delete, or listen to meeting messages

 

5

Access meeting comments

 

6

Request meeting attachments

 

7

Listen to meeting information

 

*

Listen to a different meeting

2

 

Hear meeting posting options

3

 

Delete recordings, comments, and attachments


6 In-Session Meeting Features

Press #, then:

Press
Then
To do this:

0

 

Get assistance (if available on your system)

1

 

Enter a breakout session:

 

1-9

Choose the breakout room. Enter 0 to return to the main meeting

2

 

Hear a roll call or hear who is talking

3 1

 

Dial out to other users2

4

 

Hear admittance options:

 

1

Lock the meeting to new users

 

2

Admit a user to the meeting

 

3

Remove the last user who entered the meeting

 

4

Return to a lecture-style meeting

 

5

Move all listeners to the waiting room

5

 

Mute or unmute your phone

6

 

Access the meeting notes menu:

 

1

Turn recording on or off

 

4

Record a meeting message

 

5

Record meeting comments

8

 

Access advanced features:2

 

1

Mute all participants2

 

3

End the meeting2

9

 

Depart the meeting and return to the main menu

 

*

Return to the meeting

1 You must remain on the phone until the person you are calling answers; otherwise, they cannot join the meeting.

2 Not available for Cisco WebEx meetings.