Bulk Administration Tool User Guide, Release 4.4(3)
Working with TAPS
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Working with TAPS

Table Of Contents

Working with TAPS

Configuring TAPS

Allowing TAPS to Update Any Cisco IP Phone That is Added Using Auto-Registration

Restricting TAPS to Update Only Cisco IP Phones That Were Added Using the Dummy MAC Address Option in BAT

Starting TAPS

Stopping TAPS

Securing TAPS

Restricting Directory Numbers

Lifting the Restriction on a Directory Number

Resetting Directory Numbers

Viewing a List of Restricted Directory Numbers

TAPS for End Users


Working with TAPS


Use the Tool for Auto-Registered Phones Support (TAPS) in conjunction with BAT to provide two features:

Update MAC addresses and download predefined configuration for new phones.

Reload configuration for replacement phones.

When new phones are added to Cisco CallManager, TAPS works in conjunction with BAT to update phones that were added to BAT using dummy MAC addresses. After BAT has been use to bulk add the phones with dummy MAC addresses to Cisco CallManager Administration, you can plug the phones into the network. You or the phone's user can dial a TAPS directory number that causes the phone to download its configuration. At the same time, the phone gets updated in Cisco CallManager Administration with the correct MAC address. You must make sure that Auto-registration is enabled in Cisco CallManager Administration (System > Cisco CallManager) for TAPS to function.

For example, you have 100 new hires starting on Monday. You must add these users and their new phones to Cisco CallManager Administration. You can use BAT to create a phone template for these 100 users and a CSV file for phones and users. By using the dummy MAC address option in the CSV file, you do not need to input the individual MAC addresses for the 100 new phones. Now, as long as auto-registration is enabled, the phones can be plugged directly into the network and configured by you or the new hire by simply dialing the TAPS directory number and following the voice-prompt instructions.

When replacing an existing phone (due to damage, for example), use Configure TAPS, so the user can receive a new phone, plug it into the network, and dial the TAPS directory number to download the configuration that was used by the previous phone. You must ensure that auto-registration is enabled for Configure TAPS to work. The process requires no configuration changes by the user or in Cisco CallManager Administration.

For example, John's Cisco IP Phone 7940 gets short-circuited during a lightning storm. He receives a new Cisco IP Phone 7940 and plugs it into the network. John can dial the TAPS directory number, and the new phone will download the configuration that was previously used for the damaged phone. No need exists to change directory numbers or to update device information in Cisco CallManager Administration — TAPS does it automatically. See the "Configuring TAPS" section for more information.

You must enable auto-registration in Cisco CallManager Administration (System > Cisco CallManager) for TAPS to function. If auto-registration is not enabled in Cisco CallManager Administration, TAPS will not function.

Because TAPS can replace a directory number, you may want to protect certain directory numbers from being overwritten. You can protect important numbers by using the Secure TAPS application. See the"Securing TAPS" section for more information.

The TAPS application, which is installed on a Cisco CRA server, also requires components to be installed on the server that is running the Cisco CallManager publisher database. Cisco recommends that you stop the TAPS service when you are not using TAPS to add phones to Cisco CallManager database. See "Stopping TAPS" section.


Note TAPS requires the Cisco IP Interactive Voice Response (IP IVR) application that runs on the Cisco Customer Response Application (Cisco CRA) server.


Related Topics

Configuring TAPS

Securing TAPS

Starting TAPS

Stopping TAPS

TAPS for End Users

Configuring TAPS

You must configure TAPS by adding a CTI route point, CTI ports, and users in Cisco CallManager Administration. Like any other application in the Cisco IP telephony system, TAPS requires configuring. See the Cisco CRA Release Notes for complete information. You can review the Application Server documentation by browsing to http://www.cisco.com. Open the documentation for instructions on how to configure an application.

You need only one CTI route point for TAPS. You will need at least one CTI port, but you can configure as many ports as you would like to make available to TAPS users.

In Cisco CallManager Administration

Create a CTI route point and assign it a unique directory number.

Set call forward busy, call forward no answer, and call forward on failure to the operator number on the TAPS CTI route point.

Create one or more CTI ports with consecutive directory numbers. You can create CTI ports in BAT or Cisco CallManager Administration.

TAPS supports a maximum number of sessions equal to the number of CTI ports that are configured for TAPS. For example, if you have configured five CTI ports, up to five users can dial into TAPS at same time. The sixth caller cannot connect to TAPS.

Create a user. The TAPS route point and ports should be in the users control devices list.

Create an auto-registration partition/calling search space to prevent phones that have auto-registered from dialing any directory number other than the directory number that is assigned to the TAPS CTI route point. Restricting access to this directory number ensures that users download the proper configuration information for their phones.

Upload TAPS.aef by using the Repository Manager on the Cisco CRA server. See Step 2 in the "Installing TAPS" section for instructions.

For information about how to add or assign these values, see the Cisco CallManager Administration System Guide.

Related Topics

Allowing TAPS to Update Any Cisco IP Phone That is Added Using Auto-Registration

Restricting TAPS to Update Only Cisco IP Phones That Were Added Using the Dummy MAC Address Option in BAT

Allowing TAPS to Update Any Cisco IP Phone That is Added Using Auto-Registration

The Configure TAPS feature allows you to use TAPS to update phones that auto-registered regardless of whether they were entered into the Cisco CallManager database by using Cisco CallManager Administration or by using BAT using a dummy MAC address. The default limits use of TAPS to only those phones that were added using the dummy MAC address option in BAT. Phones with dummy MAC addresses have a device name that starts with the prefix "BAT." You can use Configure TAPS to allow any phone that auto-registered in the Cisco CallManager system to be updated, including phones that have a MAC address that is not preceded by "BAT." This capability proves useful when you need to replace one phone with a same model phone. As long as auto-registration is enabled in Cisco CallManager Administration, the user can plug in the new phone and then dial the TAPS directory number to retrieve the configuration that was previously used by the old phone.

Use this procedure to configure TAPS, so the device profile of any phone on the system can be updated, not just phones that were added to BAT using the dummy MAC address option.

Procedure


Step 1 On the machine running BAT, choosing Start > Programs > Cisco CallManager 3.3> Bulk Admin Tool > Configure TAPS.

The Configure TAPS window displays.

Step 2 Click the second button, Allow Auto-Registered phones to be reset with any phone.

Step 3 Click Set.

A prompt asks you whether you want to save the new setting.

Step 4 Click Yes.

Another prompt confirms that TAPS will allow any phone that auto-registered to be updated using TAPS (not just phones that were added using the dummy MAC address option).

Step 5 Click OK.

TAPS allows any phone that was added to the Cisco CallManager database by using auto-registration to be updated by TAPS. The Configure TAPS window automatically closes.


Related Topic

Restricting TAPS to Update Only Cisco IP Phones That Were Added Using the Dummy MAC Address Option in BAT

Restricting TAPS to Update Only Cisco IP Phones That Were Added Using the Dummy MAC Address Option in BAT

The default limits use of TAPS to only those phones that were added using the dummy MAC address option in BAT. Phones that were added to the Cisco CallManager database with dummy MAC addresses always have a device name that starts with the prefix "BAT." However, if you have changed the configuration of TAPS to allow any phone that was added to the system using auto-registration (as explained in the section, Allowing TAPS to Update Any Cisco IP Phone That is Added Using Auto-Registration), you must follow these steps to restore the default setting, so TAPS can only be used to update phones with the `BAT' prefix.

Procedure


Step 1 On the machine that is running BAT, choose Start > Programs > Cisco CallManager 3.3> Bulk Admin Tool > Configure TAPS.

The Configure TAPS window displays.

Step 2 Click the first button, Allow Auto-Registered phones to be reset with a profile that has `BAT' prefix in the device.

Step 3 Click Set.

A prompt asks you whether you want to save the new setting.

Step 4 Click Yes.

Another prompt confirms that TAPS will allow only phones that were added using the dummy MAC address option in BAT to be updated.

Step 5 Click OK.

TAPS allows only phones that were added to the Cisco CallManager database using the dummy MAC address option to be updated by TAPS. The Configure TAPS window automatically closes.


Related Topic

Allowing TAPS to Update Any Cisco IP Phone That is Added Using Auto-Registration

Starting TAPS

You must manually start the TAPS service. Use this procedure to start TAPS.

Procedure


Step 1 On the server that is running the publisher database for Cisco CallManager, choose Start > Programs > Administrative Tools > Services.

The Services window displays.

Step 2 Double-click Cisco TAPS.

The TAPS service is now running. If the service should fail, you must manually start TAPS again.


Related Topic

Stopping TAPS

Stopping TAPS

Stop the TAPS service from the Services window on the publisher server (where BAT is installed).

Procedure


Step 1 On the server that is running the publisher database for Cisco CallManager, choose Start > Programs > Administrative Tools > Services.

The Services window displays.

Step 2 In the list of services, right-click Cisco TAPS and click Stop.


Related Topic

Starting TAPS

Securing TAPS

The Secure TAPS feature lets you specify directory numbers that the TAPS feature cannot access. Use this capability when you want to protect directory numbers from being accidentally assigned.

For example, in your system, the directory number 5000 provides voice-mail access. You do not want a new user to mistakenly configure 5000 on the new phone. Secure TAPS allows you to specify the directory numbers that TAPS cannot access.

Related Topics

Restricting Directory Numbers

Lifting the Restriction on a Directory Number

Resetting Directory Numbers

Viewing a List of Restricted Directory Numbers

Restricting Directory Numbers

Use this procedure to block TAPS from using directory numbers that you specify.

Procedure


Step 1 On the machine that is running BAT, choose Start > Programs > Cisco CallManager 3.3> Bulk Admin Tool > Secure TAPS.

The Secure TAPS Directory Numbers window displays.

Step 2 In the field, enter the directory number that you want to protect from TAPS.

Step 3 Click Add.

A prompt indicates that the directory number has been secured from use with TAPS.

Step 4 Click OK.

Step 5 Continue to add directory numbers by repeating Step 2 through Step 4. When you finish adding directory numbers, click View Secure DN.

A list box displays the directory numbers that you have protected. TAPS cannot use the directory numbers that are shown in this list. If a user tries to update a device profile by entering one of the directory numbers in this list, TAPS will refuse the request.


Note The View Secure DN list box does not automatically refresh. If you want to see the latest list of secured directory numbers, click Refresh List to redisplay an updated list.


Step 6 Click Exit.


Related Topics

Securing TAPS

Lifting the Restriction on a Directory Number

Resetting Directory Numbers

Viewing a List of Restricted Directory Numbers

Lifting the Restriction on a Directory Number

Use this procedure to remove a directory number from the list of directory numbers that TAPS cannot access.

Procedure


Step 1 On the machine that is running BAT, choose Start > Programs > Cisco CallManager 3.3> Bulk Admin Tool > Secure TAPS.

The Secure TAPS Directory Numbers window displays.

Step 2 In the field, enter the directory number that you want to unprotect from TAPS.

Step 3 Click Remove.

A prompt indicates that the directory number has been removed from the list of secured directory numbers.

Step 4 Click OK.

Step 5 Continue to remove directory numbers by repeating Step 2 through Step 4. When you finish removing directory numbers, click View Secure DN.

A list box displays the directory numbers that are protected. TAPS cannot use the directory numbers that are shown in this list. If a user tries to update a device profile by entering one of the directory numbers in this list, TAPS will refuse the request.


Note The View Secure DN list box does not automatically refresh. If you want to see the latest list of secured directory numbers, click Refresh List to display an updated list.


Step 6 Click Exit.


Related Topics

Securing TAPS

Restricting Directory Numbers

Resetting Directory Numbers

Viewing a List of Restricted Directory Numbers

Resetting Directory Numbers

Use this procedure to reset the list of secured directory numbers. TAPS cannot use any directory number that has been specified in the list of secured directory numbers.

Procedure


Step 1 On the machine that is running BAT, choose Start > Programs > Cisco CallManager 3.3> Bulk Admin Tool > Secure TAPS.

The Secure TAPS Directory Numbers window displays.

Step 2 Click Resetting DN.

A prompt indicates that no directory numbers will be secured from TAPS.

Step 3 Click Yes to clear all directory numbers or click No to cancel the reset operation.

A prompt advises you that the list of directory numbers protected from TAPS has been cleared.

Step 4 Click OK.

Using TAPS, configure TAPS, and secure TAPS, you can update every auto-registered phone with any directory number in the system. If you want to protect directory numbers, so they cannot be updated using TAPS, see Restricting Directory Numbers.


Related Topics

Securing TAPS

Restricting Directory Numbers

Lifting the Restriction on a Directory Number

Viewing a List of Restricted Directory Numbers

Viewing a List of Restricted Directory Numbers

Use this procedure to view a list of directory numbers that TAPS cannot access.

Procedure


Step 1 On the machine that is running BAT, choose Start > Programs > Cisco CallManager 3.3> Bulk Admin Tool > Secure TAPS.

The Secure TAPS Directory Numbers window displays.

Step 2 Click View Secure DN.

A list box displays. TAPS cannot use the directory numbers that are shown in this list. If a user tries to update a device profile by entering one of the directory numbers in this list, TAPS will refuse the request.

Step 3 Close the list box.

Step 4 Click Exit.


Related Topics

Securing TAPS

Restricting Directory Numbers

Lifting the Restriction on a Directory Number

Resetting Directory Numbers

TAPS for End Users

Use this procedure to configure your new phone.

Procedure


Step 1 Plug the phone into a port.

The phone automatically registers and displays a number.

Step 2 Dial the TAPS extension that is provided by your system administrator.

Step 3 A voice prompts you to choose the language that you want to use. Choose appropriately.

Step 4 Dial your personal extension number, provided by your system administrator, followed by #.


Note You may be instructed to enter the complete telephone number (including area code).


Step 5 To confirm, enter your personal extension number again, followed by #.
A confirmation displays.

Step 6 Hang up the phone.

The phone resets and displays your extension number.


Contact your system administrator if you experience any problems.