Managing Your Personal Greetings
•About Personal Greetings
About Personal Greetings
Cisco Unity Connection allows you to record up to six personal greetings. You can enable as many greetings as you want, and you can specify how long you want a greeting enabled.
With a multilingual system, you have the option of providing your personal greetings in multiple languages—your default language and other languages available on your system. Note that you use the phone keypad to manage greetings in languages other than your default language; you cannot use voice commands.
This section describes the personal greetings available to you. Note that Connection plays the greetings that you enable for the applicable situation, while some greetings override other greetings when they are enabled.
Enable this greeting to play during a specific time period when you want to indicate special circumstances, such as when you are on vacation. (For example, "I will be out of the office until <date>.")
When it is enabled, the alternate greeting overrides all other greetings.
Your Connection administrator specifies whether the system transfers callers to your greeting without ringing your phone, whether callers are able to skip your greeting, and whether callers can leave you a message when your alternate greeting is enabled. The Alternate Greeting page in the Cisco Unity Assistant web tool indicates the caller options that your administrator has enabled for you, if any. Note that caller options do not apply when an outside caller or another Connection user dials your extension directly.
Tip Other Connection users do not hear your alternate greeting when they send messages to you by phone. In addition to enabling your alternate greeting, consider changing your recorded name to include information that you are out of the office. Your recorded name plays when users address messages to you and when callers look you up in directory assistance.
The Cisco PCA Home page displays a reminder when you have your alternate greeting turned on. You can also configure Connection to remind you when your alternate greeting is enabled after you log on by phone.
Enable this greeting to indicate when you are on the phone. (For example, "I am currently on another line, please leave a message.")
When it is enabled, the busy greeting overrides the standard, closed, and internal greetings when your phone is busy.
Note that not all phone systems provide the support necessary for the Connection busy greeting to work. For assistance, talk to your Connection administrator.
Enable this greeting to provide information that coworkers need to know. (For example, "I will be in conference room B until noon today.")
When it is enabled, the internal greeting overrides the standard and off-hours greetings, and plays only to callers within your organization when you do not answer your phone.
Note that not all phone systems provide the support necessary for the Connection internal greeting to work. For assistance, talk to your Connection administrator.
Enable this greeting if you want Connection to play a special greeting during the nonbusiness hours that your Connection administrator specified for your organization. (For example, "Sorry, I am not available to answer your call. Company office hours are <times>.")
When it is enabled, the closed greeting overrides the standard greeting during nonbusiness hours.
This greeting plays during the business hours that your Connection administrator specified for your organization, or in other situations when no other greeting is enabled.
By design, the standard greeting cannot be disabled.
Enable this greeting if you want Connection to play a special greeting during a holiday. (For example, "Happy holiday. I am not available to answer your call. I will be out of the office from <date> to <date>.")
When it is enabled, the Holiday greeting overrides the standard greeting during nonbusiness hours.
When you enable a personal greeting, you specify how long you want it available for use. Cisco Unity Connection plays the greeting in the applicable situation until the date and time that you specified arrives, and then the greeting is automatically disabled. For example, you can set your alternate greeting to stop playing on the day that you return from a vacation.
You can also enable a greeting to play indefinitely, which is useful when you enable a busy or a closed greeting.
You choose from one of the following sources to specify what callers hear when a greeting is enabled:
Connection plays a greeting that you record.
Note Recording a greeting does not enable it.
Connection plays a prerecorded greeting along with your name (for example, "Sorry, <your name> is not available"). When a greeting is enabled but not recorded, Connection plays a prerecorded system greeting.
Connection plays no greeting. Instead, callers hear a tone to signal that they should leave a message.
You can disable a greeting at any time. When a greeting is disabled, Connection no longer plays it, although the recording is not erased.
Note With a multilingual system, you use the Cisco Unity Assistant web tool to manage only the greetings in your default language. You manage greetings in other languages by phone, and your input style must be set to the phone keypad (Touchtone Keys Only option).
To Change a Greeting
Step 1 In the Cisco Unity Assistant, from the Greetings menu, click View Greetings.
Step 2 On the Greetings page, click the greeting you want to change.
Step 3 To disable the greeting, on the <Name> Greeting page, click Disabled, then skip to Step 5.
To enable the greeting, choose the applicable option:
Enabled with No End Date and Time
Greeting plays indefinitely.
Greeting plays until the date and time you specify, when Connection automatically disables the greeting.
Step 4 In the Callers Hear section, choose the applicable option:
To record your own greeting.
On the Media Master, click Record and record your greeting; when you finish recording, click Stop.
To use the prerecorded system greeting.
To have callers hear a tone to signal that they should leave a message
Step 5 Click Save.