System Administration Guide for Cisco Unity Connection Release 7.x
Setting Up System Transfers
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Table of Contents

Setting Up System Transfers

System Transfer Overview

Task List: Offering Caller System Transfers

Configuring a Greeting to Allow System Transfers

Task List: Offering User System Transfers

System Transfer Overview

In your organization, you may find that callers want to be able to dial numbers that are not typically listed in directory assistance. For example, users and outside callers may find it convenient to be able to call Cisco Unity Connection and transfer from the Opening Greeting or another call handler to a lobby extension, conference room extension, or an extension assigned to someone in the organization who is not a Connection user, such as an employee who is visiting from another site and is using a guest office. In addition, some users may want to be able to call Connection and then transfer to phone numbers outside of the organization—such as frequently called customers or vendors—so that they do not have to hang up after checking messages to place another call, or so that they do not incur long-distance charges while on business travel.

You can configure individual user or call handler greetings to allow callers to transfer to numbers that are not associated with Connection users or call handlers. Alternatively, you can route callers to one of two “system transfer” conversations, both of which offer callers the ability to transfer to numbers that are not associated with Connection users:

 

Caller System Transfer

This conversation prompts callers to enter the number that they want to transfer to.

To help protect your organization from toll fraud and unauthorized use, Connection performs the transfer only when the Default System Transfer restriction table permits it.

User System Transfer

This conversation prompts callers to log on to Connection. After callers enter their Connection IDs and passwords, Connection prompts them to enter the number that they want to transfer to.

To help protect your organization from toll fraud and unauthorized use, Connection performs the transfer only when permitted by the transfer restriction table that is associated with the class of service for the user who logged on.

You can route callers to either system transfer conversation in several ways, including:

  • By creating a new phone number (on your phone system) and a corresponding routing rule to send callers to either system transfer conversation. When callers dial the number, Connection sends calls to the system transfer conversation that you specify.
  • By offering a system transfer as a “one-key dialing” option. You can specify either system transfer (on the Caller Input page for any call handler or user greeting) as the action that Connection performs when a caller presses a particular key during the greeting.

For example, to allow all callers to transfer to a lobby phone, guest office, or a conference room from the Opening Greeting, you could set Connection to offer Caller System Transfers when callers press 3. To offer system transfers to a particular user, you could set Connection to offer User System Transfers when the user presses a particular key during the Opening Greeting or even while listening to his or her own greeting.

Regardless of how you offer callers either type of system transfer, as long as the number entered by the caller is allowed by the Default System Transfer restriction table, Connection releases calls to the phone system, which handles the transfer to the specified number. This means that users and outside callers cannot return to the Connection phone menus after the transfer takes place.

Follow the instructions in the applicable task list to set up Caller and User System Transfers:

When using either the Caller System Transfer or User System Transfer conversation, Connection prompts users and callers to confirm the number that they enter before performing the transfer. To disable the confirmation prompt, change the System Transfers: Confirm Number Before Transfer setting on the System Settings > Advanced > Conversations page in Cisco Unity Connection Administration. See the “ Conversation Configuration ” section in the “Advanced Settings” chapter of the Interface Reference Guide for Cisco Unity Connection Administration for details.

Task List: Offering Caller System Transfers

1. Modify the Default System Transfer restriction table so that callers can dial numbers that you want to allow. See the “Managing Restriction Tables” chapter for details on how restriction tables work and how to modify them.

2. Configure one of the following methods for callers to access system transfers:

Configure a greeting—Each user and call handler greeting can be enabled to allow system transfers. See the “Configuring a Greeting to Allow System Transfers” section.

Set up a one-key dialing option—Use caller input settings for a call handler to send callers to the Caller System Transfer conversation when they press the key that you specify during a call handler greeting. Then, enable caller input for the applicable greeting and rerecord the greeting to mention the key that callers can press in the call handler greeting (for example, “...to reach a conference room, press 3.”).

Set up a “system transfers” phone number—See the documentation for the phone system to set up a new phone number. Then, on the Call Management > Call Routing > Direct Routing Rules page in Cisco Unity Connection Administration, create a routing rule that sends any call that arrives for the new number to the Caller System Transfer conversation. Distribute the new number to callers who will find Caller System Transfers convenient.

Configuring a Greeting to Allow System Transfers

The easiest way to offer system transfers in your organization is to configure user and call handler greetings to allow system transfers. Do one of the following procedures:

To Configure an Individual Greeting to Allow System Transfers


Step 1 In Cisco Unity Connection Administration, go to the Greetings page for the applicable user, user template, call handler, or call handler template.

Step 2 Select the applicable greeting.

Step 3 On the Edit Greeting page, check the Allow Transfers to Numbers Not Associated with Users or Call Handlers check box.

Step 4 Click Save.


 

To Configure Multiple Greetings to Allow System Transfers


Step 1 In Cisco Unity Connection Administration, expand Tools , and then click Bulk Edit Utility .

Step 2 In the Bulk Edit utility, find the user or call handler accounts that you want to edit.

Step 3 Click Next .

Step 4 Click the Greetings tab.

Step 5 On the applicable greeting tab, check the Allow Transfers to Numbers Not Associated with Users or Call Handlers check box and click Yes in the list.

Step 6 Repeat Step 5 for each greeting for which you want to allow system transfers.

Step 7 Click Next, and then click Finish.


 

Task List: Offering User System Transfers

1. For the users who will use User System Transfers, modify the transfer restriction table that is associated with the user class of service so that the users can dial numbers that are not associated with Connection entities. See the “Managing Restriction Tables” chapter for details on how transfer restriction tables work and how to modify them to allow the numbers you want.


Tip If you are not offering system transfers to all users in a single class of service, reassign applicable users to a new class of service that has a transfer restriction table that allows them to dial the applicable numbers.


2. Configure one of the following methods for callers to access system transfers:

Configure a Custom Keypad Mapping conversation—Use the Custom Keypad Mapping tool to map a key to the User System Transfer Conversation so that it is offered to users from the main menu. See the “Custom Keypad Mapping Tool” chapter for details.

Set up a one-key dialing option—Use caller input settings for a call handler or a user greeting to send callers to the User System Transfer conversation when they press the key that you specify during the greeting. Then, enable caller input for the applicable greeting. Tell users which key to press to access the User System Transfer conversation when they listen to the greeting, or if you are not concerned about other callers hearing the option and not being able to use it, rerecord the greeting to mention the key. (For example, “...to reach a conference room, press 3.”)

Set up a “system transfers” phone number—See the documentation for the phone system to set up a new phone number. Then, on the Call Management > Call Routing > Direct Routing Rules page in Cisco Unity Connection Administration, create a routing rule that sends any calls for the new number to the User System Transfer conversation. Distribute the new number only to the users who will use User System Transfers.